Executive Assistant - JHB at KPMG South Africa

Purpose of the Job:

• Providing and prioritising operational and administrative support to allocated business leadership enabling them to focus on core business objectives.

Key job duties or responsibilities:

• Understand strategy at Firm, Function and Service line level.
• Understand how role aligns with strategy and how execution of role enables strategy.
• Understand the broader firm structure and service offering.
• Manage Business Unit leadership diaries and correspondence.
• Manage Leadership travel arrangements in accordance with KPMG Policy
• Scheduling of meetings/ Booking / co-ordinating of functions / events / conferences
• Completing and submitting partner timesheets / expenses (Oracle)
• Providing general support to Business Leadership
• Understand and contribute towards the financial management goals of the business.
• Comply with KPMG Risk Management and other Policies and Procedures
• Drive a relentless focus on quality and excellent service.
• Understand internal and external stakeholders.
• Deliver role requirements with a client centric approach.
• Apply 7-star service with internal and external stakeholders.
• Demonstrate high quality and timeous verbal and written communication in line with 7-star service.
• Building internal and external trust
• Keep abreast with recent developments and best practice in respective field.

Critical Technical Skills or competencies

• Able to use own initiative.          
• Good time management ability
• Ability to function well in high pressure environment and high sense of urgency.  
• Exceptional telephone manner
• Ability to multitask, proactive and efficient.       
• Ability to work in a team.
• Ability to meet deadlines.         
• Strong communication and interpersonal skills
• High level of confidentiality
• Attention to detail
• Computer literacy
• Communication and negotiation skills
• Analytical/statistical skills
• Budget skills
• Learning agility
• Action orientation
• Problem solving and decision-making.
• Project management
• Team leadership
• Client relationships

Qualifications and experience

• Matric (grade 12)
• Secretarial diploma or similar qualification would be advantageous.
• Proven track record in a similar position in a large corporate
• Proficient in MS Office (Word, PowerPoint, Excel and Outlook) and Oracle
• At least 5 years’ experience at an Executive Assistant level