Executive Assistant at ManpowerGroup South Africa

Key Responsibilities:

• Legal research and maintenance of a Contracts Management filing system
• Process and edit documents, contracts and summary sheets
• Ensure that company records are up to date and maintained for all companies within the group with the CIPC (Companies and Intellectual Properties Commission).
• Prepare and maintain documentation ensuring accuracy and confidentiality including but not limited to board and committee packs, shareholder, board and committee resolutions, CIPC amendments and submissions.
• Act as a liaison between the executive team and internal/external stakeholders, ensuring efficient and professional communication.
• Organize and maintain electronic and physical files, ensuring easy retrieval of information.
• Calendar management and scheduling of meetings
• Arrange travel logistics, including flights, accommodations, and itineraries.
• Handle expense reports and financial record-keeping.
• Maintain a high level of confidentiality regarding sensitive information.
• Assist in ad-hoc projects and initiatives as requested by the Cosec and CFO.

 
Qualifications & Experience:

• Matric essential
• Appropriate professional qualification i.e. Diploma/Certificate/Paralegal qualification or equivalent preferred
• Experience with CIPC preferred.
• Minimum 10 years’ proven experience as Paralegal / Executive Assistant / Secretary / Office Administration is essential - preferably in a legal, finance or contracts environment
• Exceptional English verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Pro
• Knowledge of office management systems
• Basic legal, company secretarial and finance administration knowledge
• Quality and detail orientation
• Adhering to Principles and Values
• Following instructions and procedures
• Coping with pressures and setbacks
• Interpersonal relationships
• Pro-activity and self -motivation
• Analysis and Decision making
• Planning and Organising
• Customer Focus