Executive Assistant at ProVest Group

An Executive Assistant is responsible to provide secretarial and administrative support to the ProVest EXCO team and ensure professional and efficient running of the EXCO office.

Responsibilities:

• Act as the point of contact between the executives and internal or external stakeholders
• Managing Executives’ diaries.
• Organise and handle all logistical arrangements for meetings and workshops, such as booking meeting rooms, food and beverages, communication with external venues.
• Record meeting discussions and provide minutes for the meeting.
• Handle electronic and other correspondence, analyse, and determine significance and routing to appropriate personnel in a timely and efficient manner.
• Manage and maintain executive calendar, schedule travel arrangements and detailed travel itineraries.
• Collect and analyse information, prepare reports and presentations.
• Maintain all administrative processes which includes document management, concise record keeping, archiving, and tracking.
• Maintain inventory and office supplies. Anticipate needs, evaluate new office products, place, and often expedite orders when necessary.  
• Prepare board reports for submission, which includes collecting, correcting, collating and distribution.
• Administration of the Business Development Pipeline Management system
• Organise and facilitate corporate events and ensure correct application of the brand for positioning.
• Assist with the development and distribution of marketing and branding material of the company.

Qualifications

• GR12 is essential.
• Secretarial qualification/accredited PA is essential.
• Minimum of 5 years’ experience in a similar role
• Diploma in Office Administration would be advantageous.
• Valid driver’s license

Technical / Managerial Skills

• Ability to independently manage workload and deadlines.
• Advanced office administration related computer skills and proficiency working with the complete Microsoft package.
• Schedule work and planned output (do not wait to be told)
• Well-developed organisational skills with understanding of priorities and changing demands.