Executive Office Manager at National Treasury

Qualification/s Requirements

• A Grade 12 is required coupled with a minimum National Diploma (equivalent to NQF level 6) or Bachelor’s Degree or Bachelor of Technology (equivalent to NQF level 7) in Public Administration or Business Management;
•  A minimum 4 years’ experience of which 2 years should be on an Assistant Director level or equivalent obtained in the management of an executive administrative office;
•  Knowledge and experience of the broader Public Service Policy Framework pertaining to finance and human resource related practices; and 
• In-depth knowledge and experience of the operational set-up of an executive office, Knowledge and experience of policy analysis and interpretation.

Key Performance Areas

Administrative Support: 

• Administer the DG’s meeting schedule; 
• Administer the DG’s meeting related correspondence;
• Administer the DG’s diary; 
• Facilitation and oversight of the receiving of the DG’s guests;
• Ensure all meeting documentation is available to the DG; 
• Administer the DG’s travel arrangements;
•  Process memos and maintain the filing system as well as sending and receiving correspondence and compiling presentations for clarification;
•  Coordinate the DG’s land travel plans; and 
•  Provide the DG with general administrative support. 

Financial Management: 

• Administration of the DG’s claims;
• Arrange travel bookings in alignment with travelling plans as prescribed by financial prescripts, rules and regulations; and
• Facilitate and have oversight over the provision of DG’s vehicle and driver.

 Legislation, Policies and Prescripts: 

• Keep up to date with the latest procedures, policies and processes in compliance with operational effectiveness of the office; and 
•  Apply the relevant internal Departmental prescripts and other legislation in the smooth operation of the office.

 Stakeholder Engagement: 

• Provide support to the DG’s stakeholder engagement programme;
• Coordinate the DG’s stakeholder engagement events and liaise with the respective event partners internally and externally.