Executive Personal Assistant - Ekurhuleni at Unique Personnel

Job Description    
Key responsibilities

• Maintain accurate records, databases, and spreadsheets- aligned to Quality structures, board structures, and compliance principles. The skill here is a benchmark setting for the company and it needs to be firmly owned.
• Book flights, hotels, and rental cars, as well as prepare travel itineraries. - this will be a company-wide responsibility (visiting Principals & Suppliers national / International), cost controlled, and approached with insight including negotiated arrangements with service providers. Assist with Visa applications for all travellers and book foreign exchange for overseas travel.
• Process expense reports, reimbursements, and credit card statements for the executives / company at large and ad hoc exco projects and Control and recon of company credit cards.
• Coordinate and planning of events and meetings including sales conferences, team building and year end events including logistics and catering, thereof. Manage the MD, executives, and board calendar, coordinate meetings, and ensure timely notification
• Handle emails and phone communications on behalf of the MD and executive team.
• Prepare, edit, and distribute documents, reports, and presentations. In this capacity, it needs to be professional with expertise in ISO document control principles.
• Handle sensitive and confidential information with discretion.
• Oversee daily office operations, including purchasing of groceries, stationery supplies, and any of other office necessities.

Inherent Requirements    
Qualifications and Education requirements

• Personal Assistant Certificate / Secretariat certificate
• Administration Diploma would be advantageous.
• 7 - 10 Years’ experience in similar Role

Knowledge & Skills

• Strong Administration Skills
• Well-developed leadership and junior management skills
• Good verbal and written communication skills
• Ability to establish and develop well-aligned, supportive teams
• Appropriate Business acumen and entrepreneurial aptitude
• Microsoft office
• SAP