Executive Personal Assistant at Kaelo

Job Description

• The Executive Personal Assistant will be responsible for assisting the Chairman.
• Accountable for performing a wide variety of administrative functions. Duties performed require considerable confidentiality, initiative, tact, and mature and independent judgment. This role requires adaptability, dependability as well as accountability. Good communication skills, judgment and decision making. Always being aware of any sensitivities. There is a high level of self-management but most importantly requires a high level of professionalism.
• The role requires working on a wide range of initiatives in a young and dynamic team.  New business ventures for the Kaelo Group, technology deployment, identifying and managing efficiencies, sales support etc are all relevant.

BUSINESS UNIT: Strat Office

• The Strat Office is deeply involved in new initiatives in the group.  The small young dynamic team are actively involved in new and startup businesses from conceptual stage through to adoption. 
• The environment is challenging and fast paced and the successful candidate will be both smart and have an excellent work ethic.  A Team player, with a positive demeanour.

KEY OUTCOMES

Administration

• Answer phone calls and emails and take messages
• Run errands as requested
• Copying, scanning, and faxing documents, as well as taking notes
• Ordering office supplies and replacements, as well as managing mail and courier services
• Coordinating business affairs for the Chairman

Travel and Event Management

• Schedule meetings and manage calendars.
• Plan travel, including flights, accommodation and ground transportation
• Help with daily time management
• Assist with the planning and implementation of Kaelo functions including: company and client events, CSI initiatives etc.

Governance

• Minute meetings, forums and committees ensuring risks, actions, issues and decisions are documented
• Proactive approach to problem-solving
• Draft correspondence such as emails and letters
• Ability to multitask
• Strong time-management and organization skills

Planning and Reporting

• Facilitate internal communications (distribution of information and schedule of presentations)
• Prepare presentations

Financial and Budget support

• Credit card claims and reconciliations
• HR admin support

Qualifications
SPECIAL REQUIREMENTS

• Office-based
• Must have own vehicle
• Perform occasional personal errands for the Chairman
• Might need to work after hours from time-to-time
• Excellent written and verbal communication skills
• Exceptional interpersonal skills

PERSON DETAILS: WORK EXPERIENCE

REQUIRED

• 1 - 3 years as an Executive Personal Assistant would be advantageous.

PREFERRED

EDUCATION: QUALIFICATIONS: ACCREDITATIONS WITH PROFESSIONAL BODY

REQUIRED

• Matric
• A tertiary degree from a University.
• A legal secretary could be a good candidate.

TECHNICAL SKILLS OR KNOWLEDGE

REQUIRED

• Microsoft Office skills
• Working knowledge of printers, copiers, and scanners

Additional Information
Personal Attributes 

• Accountability
• Action Orientated
• Collaborative 
• Communication Skills 
• Simple Writing Skills 
• Manages Complexity
• Problem Solving Skills 
• Creative Thinking
• Decision Making SKills 
• Efficient and Effective Mindset
• Financial Acumen
• Planning and Organisation 
• Resilient and adaptive 
• Resourcesful
• Signancance and values orientated