Executive Personal Assistant at Next Biosciences

Minimum Required Qualifications:

• Grade 12 or similar level of education.
• Diploma or Certificate in Office Administration or Secretarial.
• Minimum 5 years’ experience in Executive Secretarial work
• Experience to include reporting to senior management and/or Executive level.

Skills, Knowledge and Abilities:

• Working proficiency of full Microsoft suite, including Teams, One Note, MS Word, Excel, Outlook & PowerPoint.
• Positive, can-do attitude.
• Ability to multi-task and meet deadlines.
• Own reliable vehicle is compulsory

Key Accountabilities:

• Manage executive's calendar and independently schedule appointments.
• Manage correspondence, including composing and typing letters, emails, and reports.
• Arrange complex and detailed travel plans and itineraries, compile documents for travel-related meetings.
• Direct preparation of records such as agenda, notices, minutes and resolutions for corporate meetings i.e. quarterly board meeting.
• Handling confidential and sensitive information and maintaining strict discretion.
• Acting as a liaison between the executive and internal/external clients, stakeholders and partners.
• Extensive experience at top level, together with an in-depth knowledge of the organisation.
• Screen incoming calls and correspondence and responds independently when possible.
• Organizing and maintaining files, databases, and reference materials.
• Performing research and making recommendations on behalf of the executive.
• Assisting with budget preparation and expense tracking.
• Providing general administrative support, such as making copies, organizing paperwork & maintaining office supplies.
• Keeps official corporation records and executes administrative policies determined by or in conjunction with other officials.
• Assistance with the organisation of internal meetings, eats for internal meetings etc (in conjunction with office manager).
• Assistance with personal admin- booking/scheduling appointments, purchasing of gifts, travel bookings, home management.