Executive Personal Assistant to Chief Food Technology & Sustainability Officer at Woolworths

Introduction

• To provide a professional and comprehensive Executive Personal Assistant service and administrative support to The Chief Food Technology & Sustainability Officer and team in Foods.

Job description

• Provide an advanced, efficient, confidential administrative service to the Chief Food Technology & Sustainability Officer, including effective diary management, agenda co-ordination, document preparation, screening of calls and general office management (filing, stationery etc).
• Effective management of inbox to deal with the high volumes of incoming emails, responding in a professional manner where appropriate, and highlighting emails for urgent attention.
• Interpret/ anticipate systemic impacts of business/other issues (e.g. calendar changes) and exercise judgment in selecting the most appropriate course of action to ensure issues are dealt with efficiently and effectively. 
• Book and co-ordinate efficient local and international travel arrangements.
• Assist with budget management of the department.
• Process invoices and ensure recons are kept.
• Provide effective personal support services.
• Ensure that all documents are saved (with the appropriate version control) on the relevant drives and manage access to these folders to ensure confidentiality.
• Provide advanced and efficient admin support in terms of research, creating presentations, consolidating and editing/ checking of all documents.
• General administration

Minimum requirements

• 3 year Executive Secretarial diploma or other relevant / similar tertiary qualification
• Minimum 3 – 5 years' work experience at executive level
• Project Management skills
• Ability to effectively consolidate strategic information and documentation
• Budgeting skills and understanding of the Woolworths' financial processes
• Professional, enthusiastic, and confident with strong interpersonal skills
• Ability to build strong networks and strategic relationships with internal and external stakeholders
• High level of PC literacy skills (MS Word, Excel, Power Point and Microsoft Outlook), including formatting skills
• Effective communication skills – both verbal and written
• Project Management skills - including accuracy and attention to detail
• Exceptional customer service and conflict handling skills
• Strong planning and organisational skills – delivery focused and action-oriented
• Ability to multi-task, to prioritise workload and to work under pressure
• Ability to work and make decisions independently and excellent judgement
• Ability to deal with ambiguity and change