Executive Secretary - Durban at eThekwini Municipality

Job Purpose    

• To provide a comprehensive administrative support to the Unit head (Catalytic Projects) office.

This post reports to HEAD (CATALYTIC PROJECTS)

Key Responsibility Areas    

• Provide a secretarial function to the Unit Head (Catalytic Projects).
• Arrange travel and transport for the office.
• Prepare and submit quarterly reports for committee pertaining to seminars, conference attended by staff in the Catalytic Projects Unit.
• Provide a general administrative/ clerical support function.
• Liaise with clients.
• Develop and maintain a filing register system.
• Support other administrative staff where relevant.
• Maintain strict confidentiality on all matters concerned.
• Undertake special projects, investigations and research into various matters affecting the Office of the Unit Head (Catalytic Projects).
• Contributes to the Unit’s Performance Management Plan.
• Undertakes related assignments and duties as may be required to deliver Branch, Department and Unit outputs.

Competencies    

• Written communication.
• Oral communication.
• Attention to detail.
• Influencing.
• Ethics and professionalism.
• Organisational awareness.
• Planning and organising.
• Use of Technology.
• Data processing & analysis.
• Interpersonal relationships.
• Resilience.
• Cognitive ability.

Essential Requirements    

• Grade 12 (NQF Level 4) or equivalent and an Administrative certificate.
• 2 Years relevant experience.
• Computer Literacy

Preferred Requirements    

•  Diploma (NQF Level 6) in Secretarial studies.
•  3 Years relevant experience.