Executive Secretary at Hire Resolve

Job Description

• A leading global engineering and power solutions firm is looking for a suitably qualified Executive Secretary to join their team in Johannesburg. This is an exciting opportunity for a professional and organized individual to support high-level Executives by managing complex travel logistics, scheduling meetings, and preparing critical reports and presentations. The role involves driving administrative excellence by maintaining master documentation, hosting visitors, and assisting with function arrangements to ensure seamless business operations. If you have a strong sense of urgency, a customer service orientation, and experience in a secretarial or PA capacity, we want to hear from you!

Responsibilities:

• Providing comprehensive administrative support to the Executives.
• Making flight and accommodation bookings.
• Scheduling meetings and taking minutes.
• Helping the three Executives with diary scheduling where required.
• Preparing presentations and assisting with compiling Exco reports.
• Maintaining a set of master documents.
• Helping with function arrangements and hosting.
• Hosting visitors and servicing all customers promptly and courteously.
• Performing any other reasonable duty delegated to you.

Requirements:

• Matric, Certificate in Office Administration, and/or a similar position.
• Business Administrator Certificate.
• Minimum 3 years' experience doing secretarial work (PA).
• Strong MS Windows, Excel, Word, and PowerPoint skills.
• A legal driving licence.
• Ability to read, write, speak, and understand the English language.
• Ability to communicate clearly and concisely, both orally and in writing.
• A sense of urgency with a strong customer service orientation.
• Compliance with prescribed Company Procedures at all times.