Facilities Admin/Receptionist (Polokwane) at Redefine Properties

Key Performance Areas (KPA’s)  

• Responsible for establishing and maintaining effective communication, coordination and working relationships with company personnel, management, and service providers by:
• Assisting company personnel and service providers as needed.
• Keeping management informed of area activities, any significant problems, and cleaning concern.  
• Responsible for maintaining courteous, professional relations with clients and the public.
• Responsible for related duties as required or assigned o Request quotes for jobs assigned by Property/Facilities manager.
• Issue orders by means of IT systems when required.  
• Call out contractors as and when required. 
• Collecting outstanding invoices from suppliers. 
• Monitoring progress on all open/uncompleted jobs.
• Keeping OHS files updated for Property/Facilities manager.
• Answering of the switchboard.
• Diverting calls to the correct person .
• Taking messages and ensuring that the message is delivered timeously to the correct person. 
• Attending to clients and ensuring that the person being visited is informed. 
• Schedule board room bookings.
• Arranging deliveries and collections of documents.
• Arranging couriers services.
• Filing.
• Sorting post. 
• E-mails and faxes are routed to the correct department. 
• Distributing of memos and correspondence. 
• Assisting with typing when necessary. 
• Assist Property manager with collecting turnovers, credit control and any other tenant related issues. 
• Keeping office neat and ordering of stationary supplies. 

Experience and Qualifications  

• Grade 12 (essential) 
• Administrative or technical diploma/certificate will be an advantage 
• 2 years general administrative experience 
• 1 year systems experience 
• Technical property related experience will be an advantage 
• Customer and supplier liaison experience will be an advantage 
• Previous experience and / or knowledge of the property industry will be an advantage