Job Vacancies at Redefine Properties

Key Performance Areas (KPA’s)

• To formalise a strategic plan for the property and make recommendations to the portfolio manager regarding re-engineering, streamlining and risk balancing for the property;
• To improve the property (upgrades, renovations, development) in order to achieve its maximum potential;
• To conduct an annual risk and exposure analysis and review of current and potential risks;
• To conduct a monthly performance analysis of the property in terms of performance against budgets and relevant industry benchmarks;
• To utilise market research and market intelligence in order to deliver on the marketing strategy to include target market identification, compilation on tenant mix and tenant procurement;
• To control capital expenditure for refurbishments and improvements to the property;
• To build and maintain relationship with tenants and prospective users of the property.
• To align, interpret and implement the actual output of property and lease administration and operational functions with the output expected by business operations.
• To ensure that property and lease administration is well administered.
• To ensure the effective management of tenant accounts as it relates to the interaction with relevant stakeholders and functional areas and necessary resolution of relevant issues.
• To assess staff functions within the respective functional areas and conduct regular performance reviews and effectively manages all reporting staff.

Job Specific Requirements

Job Knowledge:

• General property administration (essential)
• Commercial/Property law (essential)
• General Accounting (essential)
• Operations/Facilities Management (essential)
• Sector specific knowledge of commercial/ industrial/retail property fundamentals

Job Experience:

• 8 Years of Property Relevant experience (Essential)
• 5 year financial experience in property management (essential)
• 5 years leasing experience (essential)
• 5 years management experience (essential)
• 3 years operational/facilities experience (desirable)

Education:

• Grade 12 (essential);
• Commerce qualification (essential)

go to method of application »

Key Performance Areas (KPA’s)  

• Responsible for establishing and maintaining effective communication, coordination and working relationships with company personnel, management, and service providers by:
• Assisting company personnel and service providers as needed.
• Keeping management informed of area activities, any significant problems, and cleaning concern.  
• Responsible for maintaining courteous, professional relations with clients and the public.
• Responsible for related duties as required or assigned o Request quotes for jobs assigned by Property/Facilities manager.
• Issue orders by means of IT systems when required.  
• Call out contractors as and when required. 
• Collecting outstanding invoices from suppliers. 
• Monitoring progress on all open/uncompleted jobs.
• Keeping OHS files updated for Property/Facilities manager.
• Answering of the switchboard.
• Diverting calls to the correct person .
• Taking messages and ensuring that the message is delivered timeously to the correct person. 
• Attending to clients and ensuring that the person being visited is informed. 
• Schedule board room bookings.
• Arranging deliveries and collections of documents.
• Arranging couriers services.
• Filing.
• Sorting post. 
• E-mails and faxes are routed to the correct department. 
• Distributing of memos and correspondence. 
• Assisting with typing when necessary. 
• Assist Property manager with collecting turnovers, credit control and any other tenant related issues. 
• Keeping office neat and ordering of stationary supplies. 

Experience and Qualifications  

• Grade 12 (essential) 
• Administrative or technical diploma/certificate will be an advantage 
• 2 years general administrative experience 
• 1 year systems experience 
• Technical property related experience will be an advantage 
• Customer and supplier liaison experience will be an advantage 
• Previous experience and / or knowledge of the property industry will be an advantage