Facilities Administrative Assistant - Johannesburg at The Church of Jesus Christ of Latter-day Saints

JOB DESCRIPTION

• This position helps provide and maintain facilities which give Church members places where they can worship, teach, learn, pray together, make and renew covenants, and receive sacred ordinances. Each Church facility that is built and/or maintained should 1) Provide a spiritual setting for members to worship, and 2) Present an image of reverence and dignity in the community. This position assists the Facilities Manager to ensure timely maintenance to facilities using established processes and standards of maintenance, repair, and replacement and administrative support to a Facilities Management workgroup. 

RESPONSIBILITIES

• Prepare purchase requisitions, processes invoices, prepare financial reports, track all materials and services, under the direction of the Facilities Manager, communicate frequently with vendors, and contractors.
• Maintain computer databases: CNA, Purchase Orders, Work Orders, Preventive Maintenance Schedules, Employee & Facility records.
• Provide a wide variety of administrative and support services.

QUALIFICATIONS

• Must hold a current / valid Temple recommend and/or be worthy to possess it
• Two (2) to three (3) years post high school education.
• Three (3) to five (5) years diverse clerical experience or equivalent demonstrating computer skills and experience including Windows, Microsoft Applications, and aptitude to learn other software applications as needed.
• Communications skills, including professional phone etiquette and effective business writing.
• Knowledge in facility and property management, construction procedures, business practices, safety and fire codes.
• Basic business accounting skills, including understanding of invoices, purchase orders, contracts.
• Organizational skills including filing, scheduling, time management and prioritization.