Facilities Administrator - Durban at Ignition Group

Description

Space Planning

• Plan and optimize office space to accommodate the needs of employees, departments, and teams.
• Maintain accurate records of office layouts, seating arrangements, and room allocations.
• Coordinate office relocations and renovations, ensuring minimal disruption to business operations.

Facilities Maintenance

• Liaise with Facilities Management team to ensure maintenance and repair of office facilities, including HVAC systems, lighting, plumbing, and electrical systems takes place as necessary.
• Coordinate regular inspections and preventive maintenance to ensure a safe and comfortable working environment.

Vendor and Contractor Management

• Manage relationships with external vendors, contractors, and service providers.
• Negotiate contracts, obtain quotes, and ensure cost-effective services for facility maintenance and improvements.

Facilities Administration

• Maintain inventory and ordering of office supplies and equipment.
• Coordinate equipment repairs or replacements as needed.
• Maintain records related to facility management, including maintenance logs, vendor contracts, and safety documentation.

Budget Management

• Assist in developing and managing the facilities budget, ensuring cost-effective operations.
• Monitor expenses related to maintenance, utilities, and services.

Environmental Sustainability

• Implement and manage sustainability initiatives to reduce the environmental impact of the facility.
• Monitor and report on energy consumption, waste management, and sustainable practices.

Communication and Reporting

• Act as a point of contact for employees regarding facility-related concerns.
• Prepare regular reports on facilities' performance, costs, and improvements.

Requirements

Knowledge, skills and attributes

• Strong organizational, communication, and problem-solving skills.
• Proficiency in facilities management software and Microsoft Office Suite.
• Ability to work collaboratively with cross-functional teams.

Education and training

• Matric.
• Bachelor's degree in facilities management, business administration, or a related field advantageous.

Experience

• >5 years proven experience in facilities management or a similar role within a corporate environment.
• Knowledge of relevant building codes, safety regulations, and environmental standards.