Facilities Administrator (Western Cape) at PEP

Description

• We are looking for a highly organized, proactive, and service-oriented Facilities Administrator to join our team! The Facilities Administrator is responsible for the efficient and correct administration, timely loading of payments, ensuring optimal utilisation, compliance, and cost-effectiveness across our Parow Campus. This role plays a key part in supporting seamless facilities management and procurement and maintaining high standards of internal customer service.

KEY RESPONSIBILITIES

Fleet Records

• Maintain accurate and up-to-date facilities and OHS records
• Ensure the correct and timely uploading onto of vendor payments onto SAP 
• Administer all facilities and OHS annual renewals and schedules preventative maintenance 
• Maintain and update supplier information 
• Stocktake and timely replenishment

Vendor & Supplier Query Support

• Request new vendors to be created on the system when required to support procurement and service needs
• Support Service assistants with administrative needs
• Support Fleet when required

Requirements

• Minimum 2 years' experience in administration, preferably in financial/procurement/facilities/OHS management
• Minimum Grade 12/Matric
• SAP Experience advantageous 
• Strong computer literacy in Microsoft Office Suite and Google Workspace
• Fleet and OHS Compliance administration experience advantageous
• Demonstrated skills in planning, organising, and control, problem assessment and detail orientation