Facilities Manager - DC Longmeadow at Dis-Chem Pharmacies

Dis-Chem Pharmacies Distribution Centre has an opportunity available Dis-Chem Pharmacies require the services of a Facilities Manager based at Longmeadow.  You will be required to  Ensure maximum, efficient operation of facilities and equipment, as well as the care of all buildings, grounds and support equipment, through the direction of technical support staff made up of supervisors, technicians, custodians and the purchase of necessary outside technical and non-technical support services. Recommends equipment modification for upgrades. Develops and maintains preventative maintenance programs. Sets priorities for projects and work orders. Enforces safety and housekeeping practices.

Minimum Requirements…

Essential:

• Grade 12 / Matric
• Diploma or Degree in Facilities management or Business administration
• Electrical Certification (Red Seal)
• Minimum of 5 years’ experience in facilities management
• Experience in warehouse environment

Job Specification…

• Develop and implement preventive maintenance programs to ensure the proper functioning of all equipment, systems, and structures.
• Coordinate and oversee repairs, renovations, and maintenance projects in a timely and cost-effective manner.
• Manage the housekeeping and cleaning of the external property yard including the area in and around Fire system, HT / LT Room, UPS Room, Sprinkler control room, FIRE protection valve chambers, Parking area, Access gates and tracks & the entire area outside the warehouse building.
• Ensure that lights are not left on during the day when they are only meant to be on in a particular area after dark.
• Repair lights that are not working.
• Conduct regular checks on the general condition of the building, roofing, surroundings and take remedial action when required.
• Obtain repair quotes from approved suppliers if external contractors are required.
• Ensure the air conditioning equipment is serviced according to the manufacturer’s, recommend intervals and that such services are recorded and documented.  Utilize approved service agents to carry out the services.
• Ensure the air conditioning system is functioning properly and preventative maintenance are taken place.
• Responsible got daily check the Gensets, Diesel levels.  Diesel must be kept at full level.  Pipes, Fan belts, Synchronization, Coolant levels, Battery, Alarms / faults on controllers must be visually Inspected and recorded on the daily checklist.
• Responsible for ensuring Generator major services is carried out as per supplier / manufacturers recommendation.  Weekly test must be carried out and recorded.
• Ensure contractor for Pest Control are carried out in accordance with the schedule services.
• Ensure inspections take place with Hoists and Lifts on a weekly basis.
•  In accordance with the service schedule ensure services are carried out on the equipment. 
• Inspect roller shutters to identify any defects that must be dealt with immediately or by the approved service providers. 
• Ensure each service is signed off by the Facilities Manager on the service agent’s job card and records are kept.
• Ensure services are carried out in accordance with agreed service agreement with the approved service provider.
• Stay informed about relevant regulations, codes, and standards affecting gym operations and facilities management.
• Implement policies and procedures to ensure full compliance with legal and regulatory requirements.
• Ensure that on-site activities are performed within the Occupational Health and Safety Act.
• Ensure that all electrical installations comply with the Electrical Regulations Act.
• Manage external vendors and contractors to ensure quality work and adherence to budget.
• Report to the Operations Director on a weekly basis on maintenance matters.
• Readily available (stand-by) for emergencies after hours and during the day for assistance on any arising matters.
• Partner with the Security Manager to ensure the physical security equipment is in good condition and maintained such as visual inspection of all gates and tracks, fencing, booms, repairs to gates damaged by vehicles, camera supports, turnstiles and electric fences.
• Ensure all quotations are approved by the Operations Director.
• Perform weekly checks and tests on gongs, sprinkle pump and maintaining checklist register to be signed by Facilities Manager.
• Assess and manage the team to continually improve processes and outcomes.
• Promote a robust culture of accountability, innovation, and performance management across the customer care department, whilst modelling the company’s values.
• Train and guide team members on tasks to ensure successful implementation best practices and strategies.
• Assist in setting objectives for the team and tracking progress.
• Adhere to Dischem Policies and Standard Operating Procedures
• Adhere to Health and Safety rules and Regulations.
• Adhere to the national building regulations and Building Standards Act..

Competencies

Essential:

• Knowledge and understanding of Occupational Health and Safety Act, National Building Regulations and Building Standards Act & Electrical Regulations Act.
• Approach problems in a rational. Intellectual manner.  Base decisions on a logical analysis of available evidence.
• Strong interpersonal and communication skills, with an ability to work collaboratively in a team-oriented environment.
• Manage time effectively
• Leadership skills
• Team Management
• Numerical Skills
• English – Read, write and speak well 
• Computer skills – Microsoft Office (Word, Excel, PowerPoint, Outlook and MS Project)

Advantageous:

• 2nd Additional language.