Facilities Manager - Johannesburg at Anova Health Institute

Key duties and responsibilities:

• Facilities and Maintenance
• Create a suitable environment for the purpose and needs of the facilities such as offices and office buildings.
• Develop and implement a facility management program including preventative maintenance and life-cycle requirements.
• Conduct and document regular facilities inspections.
• Compare cost for various services and goods before choosing the best option for facility.
• Allocate and manage facility space for maximum efficiency.
• Coordinate intra-office moves.
• Supervise maintenance and repair of facilities and equipment.
• Track building upkeep as well as anticipate long and short-term improvements and maintenance.
• Oversee facility refurbishment and renovations.
• Plan and manage facility central services such as security, ad hoc cleaning, waste disposal and parking.
• Sourcing contractors and suppliers for repairs, maintenance, cleaning, renovations, waste disposal etc.
• Generate and present regular reports and reviews of facility-related finances, contracts, expenditures and purchases.
• Develop and implement cost reduction initiatives.
• Provide prompt response to requests and issues from facility occupants.

Contract Management

• Working in partnership with Compliance in reviewing all lease agreements.
• Negotiate contracts to optimize delivery and cost saving.
• Obtain quotes and tenders from vendors and suppliers.
• Calculate and compare costs for goods and services to maximize cost-effectiveness.
• Coordinate and monitor activities of contract suppliers.
• Manage contractor and vendor relationships.
• Manage and review service contracts to ensure facility management needs are being met.
• Ensure delivery schedules, quantity and quality criteria are met.
• Maintain ongoing communication with landlords, contractors, clients, and teams.
• Keep and maintain all contract records.

Occupational Health and safety

• Ensure compliance with health and safety standards, regulations and industry codes.
• Manage the upkeep of equipment and supplies to meet health and safety standards.
• Respond to facility and equipment alarms and system failures.
• Review and implement the occupational health and safety policy and standard operating procedures.

People Management

• Day-to-day management and supervision of the facilities team.
• Working in partnership with office manager regionally.
• Provide technical support to office manager regionally.
• Regularly assess the team for capacity and work allocation.
• Be the first point of escalation for stakeholders, suppliers and clients for facilities related queries.
• Consistently identify training and development needs.
• Periodically conduct performance reviews in line with Anova’s performance cycles.

Essential Qualifications and Experience

• Bachelor’s degree in Facilities Management, Construction management, Facilities Engineering or related qualification.
• Occupational health and safety certification.
• 5 years of relevant work experience in management.
• Strong organizational skills, including time management and multi-tasking skills.
• Valid driver’s license and willing to travel as and when required.
• Excellent report writing skills.
• Strong Interpersonal and excellent relationship management skills.
• Computer literate – MS Office (Outlook, word, excel & PowerPoint) and systems knowledge including Microsoft projects.

Skills, competencies, and attributes:

• Attention to detail, systematic and thorough
• Excellent communication skills
• Good problem-solving skills
• Good time management skills
• Ability to multitask and work under pressure
• Confidentiality
• Service orientation

Generic Skills

• Ability to maintain a professional image;
• Ability to meet deadlines and manage own time;
• Recognise and support business values;
• Good verbal communication skills;
• Ability to multi-task and work in a fast-paced environment;
• Good team player.