Job Openings at Anova Health Institute

Key duties and responsibilities

Stakeholder engagement, Provincial and District Partner Coordination 

• Develop and update Memorandum of Understanding (MOUs) and Service Level Agreements (SLAs( between Anova and Limpopo DoH, Department of Social Development, and other key stakeholders identified.
• Facilitate the signing off of MOUs and SLAs by relevant stakeholders.
• Identify potential threats to the Anova/DoH relationship and implement risk mitigation plans, working closely with other Anova managers.
• Coordinate and facilitate monthly meetings between DoH team and PEPFAR funded orgnaisations in Capricorn & Mopani district.
• Identify key stakeholders (key decision makers, implementers, and senior management) at district levels to enable successful implementation of the Anova programme.

Technical Support to Provincial DoH Team

• Provide Technical Assistance to DoH district HIV/TB programme managers to develop workplans, including activities to accelerate Treatment Initiation and Retention in line with the 95-95-95 strategy and NSP for HIV/TB/STI.
• Implement annual and quarterly joint strategic and work plan development: Through a consultative process to align work plans with the strategic directions and targets in national and provincial plans, the annual PEPFAR Country Operational Plan, and USAID priorities.
• Collaborate with DoH district counterparts, conduct quarterly reviews of HIV/TB programme performance against targets and support the development of quality improvement plans (QIPs) to address performance gaps.
• Implement Quarterly joint Program reviews: performance monitoring with DoH using the latest available site-level data for decision making, adaptive management, and continuous quality improvement to close Program gaps and improve equity.
• Collaborate with provincial and district DoH counterparts to ensure timely adoption of national health policies.
• Support and strengthen Health governance structures through targeted Management Development Training – budget planning, financial management, human resource planning and performance management.
• Communities of practice – capacitation of facility managers and tele-mentoring platforms.
• Provide administrative support and capacitation to clinic committees.
• Support AIDS Councils, encouraging private sector participation and use of community-led monitoring feedback

CBO/CSO Engagement

• Community Development and Enhancement Program: Oversee organizational and technical capacity building program to improve the engagement of CBOs in HIV and social support services.
• Contracting local CBOs to deliver program targets: Provide oversight of Anova community sub-awardees.
• Ensure that CBO participation maximises geographic coverage, and priority populations (PLHIV, youth, key populations, and people affected by GBV).

Team Supervision

• In line with Anova HR policies and processes supervise and manage District Systems Strengthening, Programme Managers, District Community Managers, and other staff providing TA to local AIDS Councils and clinic committees.

Essential qualifications and experience

• A Master's degree in Public Health, Social Work, Health Administration, Business, Administration with a focus on public health, social sciences, social work, or related field.
• A minimum of eight years of experience with progressively increasing responsibility in designing, implementing and managing large, complex activities involving multiple partners.
• Demonstrated working knowledge and experience of the health care delivery system, the linkage between facility and community, and the network of community-based civil society organizations in South Africa.
• Demonstrated ability to liaise with senior government officials, dignitaries, executives of NGOs, FBOs, CBOs, the for-profit business community, and senior members of the donor community;)

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Key duties and responsibilities

Programme Management

• Develop overall strategy for the programme in line with the SA DOH’s NSP for TB/HIV/STI (2023-2028), HIV/TB 959595 strategy, Anova strategies, funder requirements, annual project activities and work plans.
• Manage necessary systems, structures, policies and procedures required for successful implementation.
• Manage all aspects of programme review, monitoring and evaluation.
• Anticipate implementation challenges and take effective corrective measures.

Stakeholder Engagement

• Identify critical programme external stakeholders (DoH, funders, other funded and non-funded organizations, etc.) and develop a stakeholder engagement plan as well as maintaining functional relations.
• Support the development of the district and provincial strategic plans.
• Represent Anova at meetings, workshops and conferences and facilitate participation by Anova technical staff in provincial, district and sub-district strategic meetings.
• Engage with internal stakeholders on a regular basis, e.g. district programme staff, provincial programme staff, head office programme staff, Anova support funtions and other programmes in Anova.

Financial Management

• Assume oversight of programme-related budgets and ensure targets are reached within approved budget.
• Work with grants, operations, and finance managers to develop and manage programme budgets, abiding by all Anova and funder guidelines and protocols regarding financial accountability.
• Work with the Chief of Party and the grants manager on the development of annual budget for the district and ensure the budget is in line with work plans and programme strategies.
• Monitor budget and expenditure on an ongoing basis, supported by the grants f department, and ensure full utilisation of annual programme budget.

Human Capital Management

• Manage and oversee all aspects of programme-related internal and external reporting, including reports to funder
• Mentor and coach staff, including identifying training needs and opportunities for programme staff development.
• Work closely with HR on other processes, e.g. performance management process, recruitment and selection process, etc.
• Adhere to all relevant Anova policies and SOPs

Administration & Reporting

• Manage a diverse team of staff in conjunction with other line managers, including HR, in order to ensure efficient project delivery.
• Attend all Anova management and other staff meeting as required in the best interests of Anova, funders, staff and beneficiaries
• Prepare monthly and quarterly programme reports for internal use (and adhoc reports as required)
• Collaborate with the external Liaison Officer to prepare quarterly programme reports for the DoH
• Work with the Chief of Party and other Key personnel, on routine reports to funders
• Undertake any other reasonable task relating to the Anova programme as required

Essential qualifications and experience

• A minimum qualification as a medical doctor is required
• Diploma in HIV Management is an added advantage
• Master’s degree or post-graduate qualifications in public health/equivalent (added advantage)
• At least 10 years’ experience in HIV/TB programmes
• At least 5 years’ experience in successfully managing a large, diverse and multi-faceted project (essential)

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Key duties and responsibilities

Programme and operations Management

• Collaborate with and support the Programme Manager on implementation of the overall district strategy for the programme, in line with the SA DOH’s NSP for TB/HIV/STI (2023-2028), HIV/TB 95-95-95 strategy, Anova’s strategies, policies, and procedures; funder requirements; annual programme activities and work plans.
• Collaborate with co- DPM, SDMs, TAs, HTS Manager and M&E manager to plan, develop and review annual project activities and workplan with clear deliverables, indicators of success and timeframe to achieve the HIV and TB 95-95-95 in line with the funder’s strategy.
• Ensure implementation of assigned programme activities and workplan targets through regular meetings and review of progress with the relevant senior managers and technical advisors.
• Manage the necessary systems, structures, policies, and procedures required for successful programme implementation, co-ordinating with other relevant stakeholders to ensure knowledge sharing and optimal use of resources to deliver quality results.
• Manage all aspects of HIV and TB 95-95-95 project monitoring and evaluation related to area of work, including data collection, analysis, and reporting, to monitor project progress and deliverables.
• Review performance against 95-95-95 PEPFAR & DoH targets monthly and quarterly and together with the sub-district managers and other programme leads, identify gaps to ensure improvement measures are implemented.
• Oversee implementation of DREAMS, PrEP roll-out and other HIV/TB prevention strategies, Decanting strategy; population-specific projects and Quality Improvement projects on Case Finding, Linkage and Viral load coverage.
• Risk Management: Anticipate and identify risks and implementation challenges for the programme, highlight such risks to the programme manager, and implement corrective measures as required.
• Participate in and support the design and implementation of novel and innovative projects within the assigned programme activities.
• Support and participate in relevant research processes and evaluations within the assigned programme activities when required.

Stakeholder Management

• Identify critical internal and external stakeholders for collaboration of programme implementation in line with the workplan and HIV and TB 95-95-905 plans.
• Establish, manage, and maintain functional relations with all internal (including relationships across all Anova supported districts and Anova head office team) and external stakeholders including DoH, Donors and Partners.
• Identify critical programme stakeholders (DoH, donors, other funded and non-funded organisations, etc.) and develop a stakeholder engagement plan.
• Represent Anova in meetings, workshops, and conferences with DoH, the funder and other relevant stakeholders.

Technical Support

• Provide support, coaching and mentoring to Anova and DoH managers and technical advisors in assigned programme areas (Through providing technical advice, conducting joint stakeholder engagement activities, conducting facility level support visits, etc.) to ensure agreed upon activities are successfully
• Support the development of the District and Provincial strategic plans, including District Health plans.

Financial Management

• Ensuring programme performance and implementation of projects are achieved within cost effective ways, in line with USAID financial policies and Anova policies.

Team Management and Human Resources

• Supervise, manage, and mentor the assigned team of staff in conjunction with other line managers, to ensure efficient project delivery and implement the bi-annual performance reviews.
• Manage performance review process, supported by the HR department.
• Work with HR on recruitment, induction, and probation reviews for assigned programme areas.
• Be familiar with Anova HR and recruitment policies and work with HR on recruitment in line with such policies.
• Identify training needs and opportunities for staff development and arrange for such trainings.
• Hold regular meetings with programme leads to review programme performance and discuss other implementation related aspects of the programme.
• Establish, manage and maintain functional relations with all internal (including relationships across all Anova supported districts and Anova head office team) and external stakeholders including DOH, Donors and Partners.
• Identify critical programme stakeholders (DoH, donors, other funded and non-funded organisations, etc.).
• Represent Anova in meetings, workshops, and conferences with DoH, funders and other relevant stakeholders.

Reporting

• Provide programme performance reports (verbal and written) to Line manager, DoH, Anova management as agreed upon and when required.
• Work with the Programme Manager,  (and other managers when required) on routine reporting to funders, Anova management  and DoH.
• Lead engagements with funders (as directed by line manager), actively participate in Programme managers’ meeting, USAID, & other meetings for programme review/best practice sharing.
• Undertake any other reasonable task relating to the Anova programme as required.
• Attend all Anova management and other staff meeting as required in the best interests of Anova, the donor, staff, and beneficiaries.
• In the absence of the programme manager, assume responsibility as the acting programme manager if delegated the task.

Essential qualifications and experience

• Health Related or a qualification in Social Science.
• Diploma in HIV Management an advantage.
• A Masters degree in health or related field an added advantage
• At least 8 years’ experience working in the Public Health sector, within HIV/TB and related programme.
• At least more than 5 years’ experience working within PEPFAR/USAID NPOs that support TB/HIV/PMTCT programmes.
• Experience working as a manager.
• Clear knowledge of the District health structures.
• Clear knowledge of South African Government NSP for HIV/TB/STIs (2023-2028) and all other HIV/TB and related policies.

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Key Duties and Responsibilities:

• Design weekly work plans for the CHW and for him or herself (home visits, household assessments,
• community outreach events, etc.)
• Manage the Community Healthcare Workers per node.
• Work closely with the DoH facility management and the community leaders to facilitate the Community-Oriented Primary Care approach – meaning the OTL is required to attend the local community meetings.
• Attend and actively participate the multi-disciplinary meetings organised by the DoH facility management.
• Actively participate in the wellness and prevention interventions, e.g., administering of vaccines, screening for non-communicable diseases, family planning, etc.
• Plan and implement mentorship and coaching sessions for the CHW on the Integrated Health and Wellness Service package.
• Routinely record/update patient files and stats.
• Attend training sessions arranged by the DoH and/or Anova.
• Routinely travel to dedicated Anova, wellness outreach venues and/or DOH facilities in the Cape Metropole District, when required.
• Routine checking and correcting of CHWs registers/reports.
• Accurate reporting (verbal and written) of stats and narrative reports.
• Maintain patient confidentiality.
• Ensure that patient files are filled and stored correctly and safely – POPIA compliant.
• CHW timesheet and leave management and timeous submissions to Anova’s HR department.
• Manage the office expenses, advance claims, and mileage claims with timeous submissions to the Anova’s finance department.
• Prioritise, organise and manage own workload in a manner that maintains and promotes quality.
•  Any other tasks as agreed with line manager.

 Minimum Qualifications, Experience and Skills Required

• Nursing qualification (Professional Nurse)
• SANC registration
• Valid driver’s license essential
• Own transport and vehicle
• Experience working within the community will be advantageous

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Key Duties and Responsibilities

Physical Care

• Assist the patient with personal hygiene.
• Wound care, how to dress a wound using appropriate material.
• Stoma therapy, catheter care, nail and foot care, tracheotomy care.
• Observations: temperature pulse and respiration.
• Be able to assess an emergency situation and provide basic life support and first aid in order to stabilize a patient.
• Assist patient with mobility, exercise limbs, take patient for walks, assist in and out of bed and to the toilet, have knowledge of motion exercises.
• Preparation of patient's snacks and meals if necessary.
• Distribution of food parcels where necessary and if patient's circumstances meet the required criteria.

Care of Patient’s Environment

• Make patients bed, replacing with clean bed linen when necessary. 
• Tidy and clean the patients’ sleeping quarters, disposing of any soiled night clothes and bed linen and washing of these if necessary. 
• Infection control. 

Health and Education

• Educate patient and relatives about caring for the patient at home and resources available.
• Specialized care of catheters etc.
• Universal blood precautions.
• Nutrition: Identify food groups and educate patient/family on planning suitable meals for their needs 

Referral Criteria

• Refer patients to health facilities and service providers where necessary.
• Know the when, why and how of referrals.
• Reporting of deterioration of patient’s condition to supervisor

Administration & General Duties

• Establish a set of records and ensure that they are up to date.
• Complete the appropriate record forms accurately and promptly ensuring that these are given to the supervisor timeously.
• Follow all policies and procedures as required by the organization and ensure that all work targets are met.
• Follow daily work schedule as worked out by the supervisor.
• Participate in meetings as required as well as attending training courses and workshops related to the nature of the work done.

Medication

• Supervision/administration of medication.
• Collection of prescribed medication (repeat) from the CHC
• Ensure as far as possible that the patient completes their treatment in the prescribed time given.
• Report any patient that defaults on treatment immediately to the staff of the CHC.
• Report any reaction to any medication to the OTL.

Minimum Qualifications, Experience and Skills Required 

• Grade 10-12
• Homebased carer qualification/certificate
• Experience working within communities
• 10-day HIV Counselling Certificate (advantageous)
• TB/HIV Adherence Counselling Certificate (advantageous)
• Must have a background knowledge of HAST & NCD

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Key duties and responsibilities:

• Facilities and Maintenance
• Create a suitable environment for the purpose and needs of the facilities such as offices and office buildings.
• Develop and implement a facility management program including preventative maintenance and life-cycle requirements.
• Conduct and document regular facilities inspections.
• Compare cost for various services and goods before choosing the best option for facility.
• Allocate and manage facility space for maximum efficiency.
• Coordinate intra-office moves.
• Supervise maintenance and repair of facilities and equipment.
• Track building upkeep as well as anticipate long and short-term improvements and maintenance.
• Oversee facility refurbishment and renovations.
• Plan and manage facility central services such as security, ad hoc cleaning, waste disposal and parking.
• Sourcing contractors and suppliers for repairs, maintenance, cleaning, renovations, waste disposal etc.
• Generate and present regular reports and reviews of facility-related finances, contracts, expenditures and purchases.
• Develop and implement cost reduction initiatives.
• Provide prompt response to requests and issues from facility occupants.

Contract Management

• Working in partnership with Compliance in reviewing all lease agreements.
• Negotiate contracts to optimize delivery and cost saving.
• Obtain quotes and tenders from vendors and suppliers.
• Calculate and compare costs for goods and services to maximize cost-effectiveness.
• Coordinate and monitor activities of contract suppliers.
• Manage contractor and vendor relationships.
• Manage and review service contracts to ensure facility management needs are being met.
• Ensure delivery schedules, quantity and quality criteria are met.
• Maintain ongoing communication with landlords, contractors, clients, and teams.
• Keep and maintain all contract records.

Occupational Health and safety

• Ensure compliance with health and safety standards, regulations and industry codes.
• Manage the upkeep of equipment and supplies to meet health and safety standards.
• Respond to facility and equipment alarms and system failures.
• Review and implement the occupational health and safety policy and standard operating procedures.

People Management

• Day-to-day management and supervision of the facilities team.
• Working in partnership with office manager regionally.
• Provide technical support to office manager regionally.
• Regularly assess the team for capacity and work allocation.
• Be the first point of escalation for stakeholders, suppliers and clients for facilities related queries.
• Consistently identify training and development needs.
• Periodically conduct performance reviews in line with Anova’s performance cycles.

Essential Qualifications and Experience

• Bachelor’s degree in Facilities Management, Construction management, Facilities Engineering or related qualification.
• Occupational health and safety certification.
• 5 years of relevant work experience in management.
• Strong organizational skills, including time management and multi-tasking skills.
• Valid driver’s license and willing to travel as and when required.
• Excellent report writing skills.
• Strong Interpersonal and excellent relationship management skills.
• Computer literate – MS Office (Outlook, word, excel & PowerPoint) and systems knowledge including Microsoft projects.

Skills, competencies, and attributes:

• Attention to detail, systematic and thorough
• Excellent communication skills
• Good problem-solving skills
• Good time management skills
• Ability to multitask and work under pressure
• Confidentiality
• Service orientation

Generic Skills

• Ability to maintain a professional image;
• Ability to meet deadlines and manage own time;
• Recognise and support business values;
• Good verbal communication skills;
• Ability to multi-task and work in a fast-paced environment;
• Good team player.