Facilities Officer: Three-Year Fixed Term at Central Energy Fund (CEF)

REQUIRED MINIMUM QUALIFICATIONS AND EXPERIENCE:

• A National Diploma (NQF 6) in Facilities Management/Administration /Business Administration/ Logistics/ Contracts Management or equivalent is required.
• A minimum of 3-5 years of experience is required.
• Valid South African driver’s license required.
• A bachelor’s degree (NQF 7) in Facilities Management/Administration /Business Administration/ Logistics/ Contracts Management or equivalent will serve as an added advantage.

KEY PERFORMANCE INDICATORS: 

Coordination of facilities management services

• Oversee daily operations of soft services: cleaning, grounds maintenance, pest control, waste management, catering, mailing, and utilities.
• Administration and coordination of the Facilities Management contracts;  
• Coordinate maintenance schedules and ensure timely execution of work.
• Coordinate facility inspections and preventive maintenance schedules to minimize downtime and optimize facility performance.
• Oversee cleanliness of all buildings within the Refinery

Contract and service provider management

• Responsible for the management of the Refinery Facilities Management Contracts Register & monitoring of contracts thereafter
• Responsible for drafting scope of work in line with the Refinery needs on Facilities Management support
• Monitor vendor performance and ensure compliance with service level agreements (SLAs) and quality standards.
• Regularly evaluate service provider performance and make recommendations for improvements or changes as needed.

Utilities & Municipal Accounts

• Validate and audit municipal utility accounts.
• Liaise with municipalities on billing issues and / discrepancies
• Monthly capture the consumption data for water & electricity

Health, Safety & Risk Compliance

• Ensure compliance with OHSA and internal safety protocols.
• Ensure contractors are inducted for providing services at the Refinery
• Conduct monthly inspections and maintain quality assurance records.

Fleet & Asset Management

• Oversee the company’s fleet operations and ensure optimal usage and maintenance.
• Maintain asset registers and coordinate repairs or replacements.

Administration and reporting

• Maintain accurate records of facilities operations, including budgets, inventory, and maintenance schedules.
• Prepare monthly/quarterly facilities performance reports for submission to the Group Facilities Manager.

Closing Date:  22 February 2026