Faculty Officer III: Postgraduate Degrees (P8) (Faculty of Law: Dean's Office) at University of Johannesburg

Job description

• The incumbent is responsible for all aspects pertaining to the Post Graduate student administration, i.e. the total student life cycle from applications, registration to the finalization of examination results and graduation, as well as other tasks as the maintenance of the Faculty’s academic structure.
• To ensure that the lifecycle activities of a post graduate student are carried out operationally as delineated by the HFA.

Responsibilities:

• Assist the Head of Faculty Administration (HFA) with risk management related to the operational Academic
• Administration activities.
• Execute operational Academic Administration activities as delegated by the HFA.
• Ensure efficiency and effectiveness of faculty Academic Administration.
• Ensure that the lifecycle activities of a postgraduate student are carried out operationally as delineated by the Head of Faculty Administration (HFA).
• Answer queries and provide information regarding postgraduate legal studies.
• Draft and update brochures and other written information provided to prospective applicants in co-operation with the Faculty Marketing Co-ordinator.
• Draft and prepare all documents necessary for the proper governance of postgraduate studies in terms of relevant rules and policies.
• Draft, update and provide input in respect of policies, rules and regulations pertaining to postgraduate studies for consideration by the relevant Faculty and University structures.
• Handle problems related to applications.
• Select and assign an admission status to student applicants in co-operation with the academic managers.
• Sign-off the registration approval of students.
• Registration of all post graduate students.
• Source all documentation pertaining to the lifecycle of the student.
• Plan and oversee the logistics related to lectures for and examinations and graduations of the Faculty’s postgraduate students.
• Act as custodian of the current students’ academic records.
• Assist lecturers and supervisors with measures to monitor student progress and promote student success.
• Capturing of all post graduate marks on the ITS and MAMS systems.
• Assess and correct the quality of Academic Administration data captured for a student records.
• Administration of data captured for a student’s record.

Minimum requirements

• A relevant 3 year degree (NQF 7)
• 5 years’ academic administration experience in a faculty within a higher education institution
• 3 years’ extensive ITS experience in all life-cycles pertaining to academic administration
• 3 years’ extensive related experience in academic administration and management of student data
• 3 years’ extensive experience in MS Office, especially MS Word and MS Excel
• 2 years’ supervisory experience
• Knowledge and understanding of statutory body requirements (DHET, SAQA, CHE)
• Knowledge of Business processes
• Knowledge of Academic regulations
• Knowledge of all life-cycles pertaining to academic administration
• Proficiency in English
• Proficiency in another South African language

Competencies and Behavioural Attributes:

• Good verbal and written communication skills.
• Good interpersonal skills
• Excellent planning and organizing skills
• Attention to detail
• Good listening skills
• Excellent time management skills
• The ability to work under pressure

Recommendations:

• Knowledge of Faculty rules and regulations
• Knowledge of UJ academic regulations
• Knowledge of UJ policies and processes
• Knowledge of Faculty rules and regulations
• Knowledge of Higher Degrees Policies