Filing Clerk at BroadReach

Purpose of the position
To ensure optimal filing levels and safeguarding of both procurement and finance documents for the BroadReach’s APACE program records. The incumbent is responsible for ensuring that all supporting documents for procurement and finance are complete, properly stored and safeguarded in the Audit filing system. He/she is expected to store, protect and update all procurement and finance files, as well as ensuring easy access to the files for relevant staff.

Key Accountabilities (included but not limited to)
In Your Role As File Clerk You Will

• Create folders on the audit filing system for storing of supporting documents;
• Sorting of documents according to purchase order numbers;
• Ensure that all supporting documents are stored sequentially in accordance with the predetermined purchase orders;
• Report any missing documents to the relevant staff and follow-up as appropriate;
• Complete the document checklist for every purchase order;
• Maintain a record of all outstanding documents and follow-up with the relevant staff;
• Develop an efficient filing system to make updating and retrieving files easier;
• Follow BRHC policies and confidentiality processes to safeguard data and information;
• Filing of all supporting documents in electronic format;

 

Qualifications
Essential qualifications

• Relevant Diploma or Degree

 

Experience & Skills

• At least 1 to 2 years’ proven experience as a file clerk
• Advanced proficiency in MS Office - including Word, Excel, Outlook
• Exceptional written and verbal communications skills
• Excellent organisational skills
• Document management experience
• Negotiations skills
• Organizational structure knowledge
• Dependable with respect to confidentiality and following policies;

 

Personal qualities & Behavioural competencies
Personal qualities

• Excellent organisation skills;
• Be solution focused
• Ability to maintain confidentiality
• Data protection
• Able to connect with staff at all levels
• Great attention to detail

Behavioural Competencies

• Communication
• Attention to detail
• Teamwork
• Organized
• Dependable


 

BroadReach Culture Cornerstones

• We serve a mission greater than ourselves
• We do better everyday
• We are solutions driven not problem focused
• We turn all customers into raving fans