Receptionist/Office Administrator Henning Block at St Stithians College

Description

We are excited to welcome applications for a role within the Finance Department, available immediately.

Your abilities and positive outlook ensure you can thrive in fulfilling the responsibilities below:

• Ensure efficient operation of the Henning Block frontline reception, delivering professional, prompt, courteous, and knowledgeable service
• Handle messages and respond to general queries from staff, parents, students, and service providers
• Perform administrative duties including filing (paper-based and electronic), email correspondence, sorting and distributing internal mail, accepting deliveries, organising meetings, taking minutes, and other ad hoc requests
• supporting the effective functioning of the Finance department
• Manage the credit enquiry process for prospective families, ensuring the correct application of College policies and procedures regarding credit enquiry outcomes
• Assist with parent portal queries
• Complete debtor-related administrative duties, including overflow debt collection as directed by the Debtor’s Manager
• Capture purchase orders and invoices on the eProcurement system, including onboarding of vendors
• Provide secretarial support to the Deputy Head and Finance Management team, including diary management, scheduling meetings, and booking rooms/venues
  Supervise support staff

Requirements

The requirements of the position:

• National Certificate in a related field, or equivalent
• 3-5 years' experience in reception and office administration, preferably in a customer service environment, including data capturing and document management systems
• Proficient computer skills with strong working knowledge of Outlook, MS Word, and MS Excel
• Excellent communication and people skills, with a professional telephone manner
• Ability to interact professionally and respectfully with parents, staff, and the wider Saints community, always demonstrating diplomacy and tact
• Strong organisational skills with the ability to prioritise multiple tasks and work effectively under pressure
• Self-motivated and confident, with the initiative to work independently and manage challenging situations appropriately
• Customer-focused approach with strong problem-solving abilities
• Demonstrated punctuality, integrity, and dependability
• Capacity to work autonomously with minimal supervision
• Clear credit record
• Any staff member working within a school is required to have a sexual offender and criminal clearance certificate
• A willingness to work within the values, Christian ethos and mission of the College, as well as participation in the broader life of the school