Finance Admin Assistant M/F at CFAO

Key Performance Areas:

• To perform this job successfully, the appointed individual must be able to perform each essential duty / key performance area satisfactorily. This list of key performance areas is not exhaustive and may be changed / supplemented to accommodate business needs from time to time.
• This position would also, apart from key performance areas stipulated below, be required to assist the supervisor / manager with other duties from time to time, as may be deemed necessary:

Fleet

• Vehicle accidents, record keeping and administration; monitor insurance  claims and follow up process to completion.
• Ordering Fuel cards: Order and issue fuel cards when needed / due. All fuel cards must be ordered from National prior to the delivery of the vehicles.
• Monthly Fuel reconciliation to statement
• Resolving errors/problems with fuel cards. Cancelling fuel cards when required
• Financials: managing lease vehicle, vehicle repair costs and fuel expense allocations

Accounts Payable duties:

• Assist with the preparation of supplier recons for payment.
• Verify invoices for payment and follow up on outstanding invoices.
• Monitor GIS, for invoices to be submitted.

Customer Accounts Duties:

• Allocation of payments to Internal & external accounts, allocating payments to invoices as per the supplier remittances.
• Preparation of transactions / excel statement for SIE Accounts payable administrators,
• Tracking of invoices that has been verified for payment throughout the month,
• Communicating and tracking of queries between SIE, IP and external customers.

Other Duties:

• Assist with general admin of department.
• Assist to complete any management reports required.
• Cellphone upgrades and monitoring usage.
• Control of Petty Cash.
• Ensure all filing is up to date and easily retrievable.
• Assist with internal/external queries.
• Overall responsibility to prepare and distribute scheduled (monthly, weekly, and daily) and ad-hoc reports as might be requested by department team leader and / or head office accurately and timeously.
• Overall responsibility to ensure all administrative tasks performed by you are completed accurately and timeously.