Job Openings at CFAO

Experiential and Educational Requirements

• Matric
• 1-2 years related experience.
• Intermediate Computer Literacy (MS Office, SAP - Advantageous)
• Basic knowledge of export (Africa)
• Fluency in French is essential

Essential Duties and Responsibilities

• Daily customer order receipt and placement to suppliers within the agreed target lead times.
• Educating distributors on their order manner and actions - improvement order manner
• VOR (Vehicle off Road) sourcing: ensuring this is conducted daily basis / within agreed time frames.
• Issue quotations / proforma invoices to distributors within the agreed timeframes
• EPC (Electronic Parts Catalogue) order management *TTC and Multicat* / other suppliers
• Back Orders: Running list of back orders and all with No ETD (estimated date of departure) obtaining this information and update SAP system with ETD information. This includes all suppliers, TSAM, Local vendors, Dubai and TTC Japan
• Ensure all parts have an ETD for distributors.
• Assist distributors with back-order enquiries.
• SMR (Spare Parts Mispacking Report) process: receiving claims, checking claims, submission claims to TSAM, raised debit / credit notes. Obtaining authorization. Submitting result to customer
• SMR (Spare Parts Mispacking Report) process: weekly report update and upload on AMS Parts Portal
• Conduct training providing guidance to distributors on the understanding of the AMS Parts Portal / understanding AMS procurement processes / operation. i.e. order types, rules, portal usage, etc
• Portuguese Translation: Updating SAP system with Portuguese description of parts.
• HS Codes Update: Updating SAP system with Angola HS codes.
• Supersession Update: Daily update of supersessions - rejection of original ordered item for supplied superseded items (checking if valid supersession)
• Portal User form: obtain forms from distributors.
• Monitor customer enquiries on pricing and support queries
• Understanding of AMS Pricing structure and set-up / support in answering customer queries
• Update daily validation requests / pricing enquiries.
• Submit Kaizen ideas procurement team quarterly.
• Join team leader on supplier meeting and KPI reviews - raise any operational challenges and support with counter measures / improvement areas.
• Daily communication and relationship with Suppliers
• Communication to customer on new products
• Prepare OTD (Order to Delivery) KPI report monthly.
• Prepare action plan for any areas of concern from monthly meeting with distributors.
• Action plan GAP / concerns raised in CSI.
• Sales Multiple report update to distributors within agreed timeline.
• POSS report issuance within agreed timeline
• Importing EPC DVD invoiced on a monthly basis.
• Emailing order inflow report on a weekly basis.
• Emailing monthly order ratio to Distributors.
• Prepare weekly order update report for various distributions.
• Monitor customer enquiries on pricing and support queries.

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Key Performance Areas:

• To perform this job successfully, the appointed individual must be able to perform each essential duty / key performance area satisfactorily. This list of key performance areas is not exhaustive and may be changed / supplemented to accommodate business needs from time to time.
• This position would also, apart from key performance areas stipulated below, be required to assist the supervisor / manager with other duties from time to time, as may be deemed necessary:

Fleet

• Vehicle accidents, record keeping and administration; monitor insurance  claims and follow up process to completion.
• Ordering Fuel cards: Order and issue fuel cards when needed / due. All fuel cards must be ordered from National prior to the delivery of the vehicles.
• Monthly Fuel reconciliation to statement
• Resolving errors/problems with fuel cards. Cancelling fuel cards when required
• Financials: managing lease vehicle, vehicle repair costs and fuel expense allocations

Accounts Payable duties:

• Assist with the preparation of supplier recons for payment.
• Verify invoices for payment and follow up on outstanding invoices.
• Monitor GIS, for invoices to be submitted.

Customer Accounts Duties:

• Allocation of payments to Internal & external accounts, allocating payments to invoices as per the supplier remittances.
• Preparation of transactions / excel statement for SIE Accounts payable administrators,
• Tracking of invoices that has been verified for payment throughout the month,
• Communicating and tracking of queries between SIE, IP and external customers.

Other Duties:

• Assist with general admin of department.
• Assist to complete any management reports required.
• Cellphone upgrades and monitoring usage.
• Control of Petty Cash.
• Ensure all filing is up to date and easily retrievable.
• Assist with internal/external queries.
• Overall responsibility to prepare and distribute scheduled (monthly, weekly, and daily) and ad-hoc reports as might be requested by department team leader and / or head office accurately and timeously.
• Overall responsibility to ensure all administrative tasks performed by you are completed accurately and timeously.

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Experiential and Educational requirements:

• Grade 12
• SAMTRAC (Safety Management Training Course)
• HIRA (Hazard Identification Risk Assessment) training
• Sound knowledge of Safety legislation, Construction Regulations, OHS Act 85 of 1993 
• Minimum of 2 years’ experience in the Safety, Health and Environment    
• Must have a valid driver’s licence                                
• Knowledge and understanding of, ISO14001, ISO 18000        
• Risk Management and Supervisory Management techniques                  
• Computer Literacy and MS Office (Outlook, Word, Excel, Power point)     
• Project Management will be Advantage

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Facilitates the implementation of standards according to the requirements of the OHSAS guidelines and ISO standards
• Ensures the organization is aware of and complies with, all legislation in relation to the use of its plant, equipment and substances, as well as in all workplace activities
• Ensure records systems are maintained at Corporate in accordance with generally accepted auditing standards
• Ensure all company safety policies and instructions are adhered to and followed
• Determine training requirements and implement safety procedures
  Promotes occupational health and safety within the organization and encourage safer healthier working practices
• Updates and maintains safety policies and procedures
• Safety related administration and Responsible for weekly safety patrols & reports
• Identifying hazards and assess risk
• Incidents and accidents management and associated COID management
• Internal / External SHE audit and compliance monitoring
• Support with the company’s ISO 14 001 EMS, internal auditing, management review, diagnostic review.
• Contractor Management
• Assist with any ad hoc duties as directed by the Management

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MINIMUM QUALIFICATION

• Qualified Millwright / Red Seal Qualification or Trade Test in all disciplines (N4 preferred qualification)

PREFERRED QUALIFICATION 

EXPERIENCE

• Minimum of 5 years relevant experience in Automotive Manufacturing or manufacturing environment

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Inspecting and examining equipment and/or machinery to detect and investigate irregularities and malfunctions
•  Installing, aligning, commissioning , repairing , diagnosing , inspecting and dismantling and moving stationary machinery and mechanical equipment
•  Operating machine tools to fabricate parts required during the overhaul, maintenance and set up of machinery and/or equipment
•  Adjusting machinery and/or equipment and/or repairing or replacing of defective parts
• Aligning and testing equipment and/or machinery to ensure optimal performance
•  Performs planned and preventative maintenance
•  Machine and/or equipment cleaning and lubricating.
•   Resolve machine breakdowns, identification of faults, repair or replace defective parts with minimal downtime
•  Continuous improvement to improve machine and/or equipment performance
•  Ensures risk assessments are available , read and understood for each activity undertaken
•  Ensure Health, safety and environmental standards are adhered to
•  Align and calibrate machinery and equipment parts as required for safe and efficient operation.
• Testing of units to evaluate operational operation.
•  Report writing and overall feedback on plant equipment.
•  Day by day tracking of machine problems
• Weekly tracking of plant facilities. (Air, water and electricity)

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MINIMUM QUALIFICATION

• Matric Certificate

PREFERRED QUALIFICATION

• Relevant Quality certification / technical qualification

EXPERIENCE

• At least 3 to 5  years relevant Quality Control experience , in a similar capacity in Automotive Manufacturing or Manufacturing

ESSENTIAL DUTIES AND RESPONSIBILITIES

•  Reporting on all quality inspections
• Conduct visual inspection
• Report and record non confirming products
• Monitor and manage quarantine area
• Conduct random sampling in accordance with set requirements
• Warranty investigation claims
•  Reporting quality incidents and non-conformances
• Conduct process checks and advise the Team Leader of any defects
•  Participate in quality related activities as may be assigned from time to time
• Ensures compliance with Safety and standard work procedures
• Continuous improvement

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EXPERENTIAL AND EDUCATIONAL REQUIREMENTS

• BCom Degree / Banking degree
• 10 to 15+ Years Bank and / or Corporate - Front and / or Middle office Treasury Experience
• Knowledge of Economic Impacts, Domestic and foreign markets
• Intermediate Computer Literacy (MS Office, Excel a must and SAP);
• Banking electronic platforms (Corporate; SWIFT, TMS, SAP, Kyriba (a plus))

ESSENTIAL DUTIES AND RESPONSIBILITIES

DAILY PROCESSES
Domestic Cash Management

• Management of daily liquidity for all subsidiaries [Except CMSA]
• Daily reconciliation of Domestic Current and call bank accounts on Kyriba
• Daily Management of facility Limits with Banks for CHSA
• Ensure daily funding for maturing Foreign exchange deals
• Validate ERP GL versus MT940 reconciliation and balancing
• Validate Bank statements are imported daily

Group Cash Pooling Management

• Negotiate optimal borrowing or deposit rates with Banks
• Update rates on Kyriba (Bank and Intercompany rates)
• Daily Cash sweeping To / From Subsidiaries
• Daily Cash sweeping To / From CFAO Holdings to Investment or Borrowing Accounts with Banks

AD-HOC PROCESSES

• Manage Banking relationships [Facilities, Rates etc]
• Manage Corporate Cards [New, Replacement, Renewals]
• Update interest rates relating to Domestic accounts
  Audit and PACI deliverables
• Adhoc Treasury duties
• Weekly feedback to Head of Finance about all occurrences within the team
• Manage Electronic platforms
• Update Domestic Dealing Mandates
• Update Domestic Standard Settlements Instructions [SSI]
• Manage Group Policies, Standard Operating, Cash Management procedures
• Validate KYC and FICA as and when needed

REPORTING REQUIREMENTS

• Complete all required reporting requirements [Daily, Weekly, Monthly, Quarterly, Annual Budget]
• Reconcile & Analyse monthly Bank Charges
  Closing Cash Position reporting
• Approve GL vs Bank balances [MT940]
• Ensure forecasting is updated monthly [Local & Foreign)
• Reconcile, submit and recovery intercompany interest
• Reconciliation of Cash Pooling GL's to Intercompany loans (Payables and receivables)
• Ensure monthly collection of intercompany interest 15th
  Loan and deposit register (Domestic)
• Update Card utilisation and save statements
• Quarterly HFM reporting

STAFF MANAGEMENT

• Annual Target Setting
• Monthly one on one sessions
• Half yearly AAI [Jointly with Forex Management]