Finance Administrator at Desmond Tutu Health Foundation

Requirements

• National Diploma in Accounting/Finance
• Minimum of 3 years’ experience in a finance and accounting environment
• Minimum 1 years’ experience working on SAP or similar financial accounting system
• Minimum 2 years’ experience working in a business banking application
• Knowledge of generally accepted accounting principles
• Working knowledge of relevant computer applications e.g. SAP B1
• Knowledge of DATA management and financial data analysis
• Knowledge of finance policies and procedures
• Knowledge of audit process
• Proficient in MS office
• Effective communication (verbal and written) skills
• Attention to detail
• Problem-solving skills
• Service oriented
• High level of accuracy and efficiency

Responsibilities:

• Ensure vendor application forms in respect of new suppliers are completed and vetted against bank account confirmation, CIPC information, etc.
• Ensure that the Suppliers Business Partner Master Data is loaded and updated as needed on SAP
• Assist the Finance procurement in following up on outstanding documents from sites and Head Quarters
• Process AP invoices from vendors, making sure all Tax invoices from Vendors meet the requirements for VAT input claim from local authorities 
• Capturing shared cost invoices related to debit orders and obtaining project allocations from Grant Finance Officers
• Managing payments email, forwarding all Invoices received to the Site Finance Administrator
• Assist with Petty Cash processing & requests 
• Assist with capturing receipts of customer payments
• Reconcile payments pack to applicable vendor payable balance information on SAP
• Liaise with vendors and site regarding discrepancies in invoices or outstanding invoices related to payment requests
• Prepare remittance advice for payments and ensure sign-off by signatories
• Process weekly and month-end payments on Investec
• Do random emergency payments outside of the weekly payment run
• Ensure payments are correctly authorized and print proof of payments to attach to the remittance advice
• Liaise with signatories to ensure payments are done in a timely manner
• Ensure payment packs are authorised and audit ready
• Ensure BOP forms are filed and audit ready
• Assist finance department with samples for internal and external audit
• Follow-up with site and internal parties for financial documents and/or support
• Assisting the Finance Department when required and as related duties are assigned by finance management
• Any other financial tasks assigned by Finance Manager and Finance Team