JOB FUNCTION AND RESPONSIBILITY:
ACCOUNTANT
JOB SUMMARY AND GENERAL RESPONSIBILITIES
The Accountant is responsible for all aspects of bookkeeping and financial accounting the business and ensuring full compliance with internal policies and procedures; so as to ensure accurate financial reporting, while minimising any financial risks the company may face. The function includes but is not limited to:
- Full responsibility for financial processing, recording and reporting operations and functions within the business.
- Ensuring all monthly balances and reconciliations are produced on an accurate and timely basis; reconciliations are to include banks, petty cash, fixed assets and accrual accounts.
Supervise and review all imports, import documentation and files as follow:
- Review all paperwork and logistic arrangements for all imports.
- Review import status register and ensure it is sent out weekly.
- Review import costing split excel sheet and all relevant documentation to be signed off by financial manager.
- Administration and processing of all petty cash transactions and weekly reconciliations for all currency petty cash accounts.
- Send out credit- and fleet card statements, prepare general ledger postings and reconcile monthly.
- Prepare and maintain all data and schedules to compile annual carbon footprint reports.
Creating and receiving supplier documents per request such as:
- Loading of purchase order requests
- Receiving of non-warehouse and services items.
Assist with ad hoc finance department tasks as and when required such as:
- Loading of new and updating all existing supplier account information
- where necessary and ensuring data is correct and up to date.
- Reconciling supplier accounts from statement to ledger and to payments listing.
- Preparation of both COD creditor and monthly creditor documentation for payments.
- Providing sample documentation to audit team during quarterly reviews and year end audits as and when requested.
- Filing of paperwork in both hard and soft copy as and when required.
- Obtaining tax related documentation and providing these to the financial manager.
- Loading of new and updating all existing customer account information where necessary and ensuring data is correct and up to date.
- Reconciling of customer accounts per age analysis and trial balance, following up and resolving any queries.
- Performing financial analysis work and query resolution tasks as requested by the financial manager from time to time.
- General financial administration, queries and processing as may be
- required or requested.
- Keeping abreast of changes in financial regulations and legislation
- Assisting the financial manager with the preparation of financial reports such as monthly sales, quarterly reviews, annual audit, carbon footprint and BEE audit.
Internal Financial Controls:
- Maintain accounting systems that are effective, reliable and efficient to support financial reporting.
- Applying financial standards across the business.
- Staying up to date with all financial accounting standards (IFRS),
- commercial law, statutory requirements and income and VAT
- legislations and ensuring these are implemented timeously and
- correctly in the company.
- Maintaining proper accounting controls such as ensuring that detailed
- reconciliations and other supporting documents are kept in a monthly
- file to support management reports in line with guidelines.
- Financial Systems, Policies and Procedures
- Ensuring high standards of financial accounting and reporting across
- the business.
- Ensuring the business applies all relevant accounting policies and
- complies with all necessary requirements.
- Ensuring that company financial policies and procedures are adhered to.
SKILLS & REQUIRED COMPETENCIES
- High technical/professional knowledge and skill.
- Excellent communication and report writing skills.
- Highly numerate and attention to detail.
- Good interpersonal skills.
- Excellent administrative skills.
- Strong organisational and time management skills.
- Computer literate in Widows, MS Office emphasis on Excel and ERP as well as any other software owned or used by the Employer such as Pastel Evolution.
- Resourcefulness and problem-solving skills.
REQUIRED PERSONAL ATTRIBUTES
- Self-motivated and able to work independently as well as part of a team.
- Ability to reconcile complex accounts and have excellent attention to detail.
- Flexibility to manage more than one task at any given time.
- Work well under pressure.
- High ethical standards and confidentiality.
MINIMUM QUALIFICATION AND/OR EXPERIENCE REQUIREMENTS
- Suitably qualified individual with at least a Bachelor of Commerce degree
- Three to four years work experience in similar, responsible role.
- Computer literacy: Competence in Microsoft Office products, with emphasis on
- Excel, and accounting software programs.
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