Financial Administrator - Group Procurement at MORE Family Collection

Key Responsibilities

• Financial Transaction Management: Process and verify purchase requests and convert them into official purchase orders. Maintain accurate records of all PO’s and Invoices in the accounting system.
• Budget Oversight: Track procurement spends, against property departmental budgets and report any significant variances to management to prevent overspending.
• Supplier Coordination: Set up new vendor accounts, perform financial due diligence – EFTSure (bank account checks), and maintain an updated supplier database.
• Account Reconciliation: Resolve discrepancies between purchase orders, delivery notes, and supplier invoices (3-way matching) and confirming approving payments to the finance team.
• Inventory and Cost Control: Assist with tracking stock movements and asset verification, ensuring that expenditures match actual deliveries to prevent shrinkage.
• Compliance and Reporting: Ensure all procurement activities follow internal governance and external financial regulations. Prepare periodic reports on procurement KPIs, such as cost savings and payment compliance.
• Audit and budget Support: Collate and organise financial documentation for internal or external audits to ensure a clear paper trail for all transactions, and assistance every year with property budget annually. 

 Required Skills and Qualifications

• Education: A degree or diploma in Finance, Accounting, or Business Administration is typically required.
• Experience: Generally, requires a min 10 years of experience in a finance related administrative role.
• Technical Skills: Proficiency in ERP systems (e.g., SAP, Oracle, Sage) and advanced Microsoft Excel for data analysis.
• Soft Skills: Meticulous attention to detail, strong negotiation abilities, and the capacity to communicate complex financial data to non-financial team members. A "service-oriented" mindset characteristic