Financial & Human Resource Assistant (AD 36) at Werkie

Role Overview

• This is a key support role focused on financial administration, payroll, HR support, and operational coordination, ensuring accuracy, compliance, and smooth daily operations. The successful candidate will play an integral role in enabling leadership to focus on strategy, growth, and service excellence.
• This position requires strong attention to detail, discretion, accountability, and the ability to perform effectively in a high-demand, deadline-driven environment.

Key Responsibilities

Financial Support & Payroll

• Assist with the preparation, processing, and administration of payroll.
• Ensure salaries are processed accurately and paid on time.
• Upload payments for release and support salary administration.
• Manage invoicing, debtors, and creditors, including follow-up on outstanding payments.
• Support budgeting, monthly cost control, and basic financial reporting.
• Ensure financial administration aligns with internal procedures and controls.

HR & Employee Relations Administration

• Maintain accurate employee files, contracts, and HR documentation.
• Administer leave, absenteeism, performance records, and staff data.
• Ensure compliance with labour legislation and internal policies.
• Coordinate onboarding and induction processes.
• Provide administrative support with disciplinary processes and HR communication.
• Support initiatives that promote a positive and engaged workplace culture 

Operational & Administrative Management

• Provide direct administrative and operational support to senior management.
• Manage calendars, meetings, appointments, and follow-up actions.
• Coordinate administrative workflows and track daily operational progress.
• Assist with process improvements and operational efficiency initiatives.
• Prepare reports, statistics, and data analysis to support decision-making.

Supplier & Contract Administration

• Coordinate relationships with external service providers.
• Administer contracts, service level agreements, and delivery follow-ups.
• Ensure contractual documentation is accurate and up to date.

General Administrative Duties

• Oversee general office administration and daily operational needs.
• Monitor deadlines and prioritize tasks effectively.
• Maintain strict confidentiality of sensitive information .
• Handle reasonable administrative and operational requests as required.
• Provide support to related departments when needed.

Skills & Qualifications

• Grade 12 / National Senior Certificate.
• Tertiary qualification in Office or Business Administration (advantageous).
• 2–3 years’ experience in administration, financial administration, and debtors/creditors.
• Strong organizational and multitasking skills with excellent attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Ability to work under pressure and manage competing priorities.
• High levels of integrity, discretion, and reliability