Financial Officer III: Tender Administrator (P8) (Financial Support Services: Supply Chain Management: Contracts and Tenders) at University of Johannesburg

Responsibilities:

• Plan, organise and manage the end-to-end tender process in a fair, transparent and equitable manner in accordance with the Supply Chain Management Policy.
• Ensure quality submissions of tender reports or packs to various committees.
• Process and send tender related purchase orders to the end-user departments and service providers.
• Ensure effective stakeholder engagement and communication with committee members, project leaders, managers, peers and externa stakeholders.
• Ensure timeous and proper tender progress reporting.
• Effectively manage and ensure timeous execution of tender requests.
• Provide supervisory role to junior Tender Administrators where required.
• Ensure adherence to policy during the tender process.
• Attend to audit queries and provide required documentation.
• Ensure effective document storage, archiving and record management for tender related documents.
• Proactively assess personal skills, knowledge, and competency gaps relevant to the procurement, tendering, and financial administration functions.
• Attend internal and external training programs, workshops, and seminars focused on procurement and supply chain.
• Ensure cost effectiveness during the sourcing process.
• Engage in tender negotiations, where applicable.

Minimum requirements

• A Bachelors’ degree (NQF 7) in Procurement or Supply Chain Management or equivalent qualification.
• Three (3) years' relevant experience in tender administration.
• Experience working on the SCM modules, experience on Oracle will be an advantage.
• Knowledge and understanding of procurement Act, policy and principles.
• Understanding of the procure to pay processes.

Competencies and Behavioural Attributes: 

• Communication Skills (Verbal and Written).
• Numeracy and accuracy.
• People Management skills.
• Attention to detail.
• Planning and organising skills.
• Computer Literacy (MS Office, Advanced Excel).
• Strong interpersonal relationships.
• Analytical and critical thinking.
• Honest and reliable.
• Team Player.
• Displaying positive and professional image.

Recommendations:

• Previous experience as Tender Administrator in the Procurement function.
• Oracle experience of the PO module, Oracle Cloud experience, E-Tendering.