Job Opportunities at University of Johannesburg

• The Department of Supply Chain Management is responsible for the acquisition of all goods and services, tender administration, warehousing & distribution of stock and non-stock, supplier management, commodity, and contract management.

Responsibilities:   

The core responsibilities will include but not limited to:

• Ensure an effective and efficient Supply Chain Management value chain.
• Drive SCM unit to excellence in all aspects of supply chain management aligned to the institution’s strategic objectives.
• Develop initiatives to optimize value of the entire functions in creating a world class SCM unit.
• Manage performance to ensure attainment of institutional goals and objectives.
• Develop, implement and monitor SCM, Travel and asset management policies and procedures in line with relevant legislation and fit for purpose industry practices. 
• Ensure high quality consistent performance and standards across all operations.
• Drive compliance with all regulatory requirements and ethical standards related to procurement.
• Demand Management and Expenditure Control.
• SCM Unit Talent Management.
• Customer Relationship Management.
• Supplier performance and relationship management.
• Ensure attainment of the University Supplier and Enterprise Development targets.
• Continuous risk assessment and mitigation thereof.
• Overseeing the asset management function of the University.
• Continuous control environment enhancement.

Minimum requirements

• A Postgraduate/Honours in Business Administration, Supply Chain Management, or related field (NQF 8).
• Eight (8) years’ finance management experience - preferably in the supply chain management role.
• At least five (5) years of proven people management skills within medium to large environment, at senior leadership level.
• Three (3) to five (5) years’ experience within an SCM environment.
• A Chartered Institute of Procurement & Supply (CIPS) qualification would be an advantage.

Competencies and Behavioural Attributes:

• Maintain high level of integrity and ethical standards.
• Critical thinking skills.
• Strategic leadership, analytical and problem solving driven 
• Emotional Intelligence.
• Strong judgment and decision making.
• Service Orientation.
• Strong negotiation capabilities.
• Good written and verbal communication skills.
• Excellent interpersonal skills and ability to build relations with ease. 
• High level of organizational skills and the ability to work effectively in a fast-paced/highly pressurized environment.
• Understanding of the financial management/accounting principles, forecasting, and data analytics.
• Proficient with Microsoft Office Suite or related software. 
• Keep abreast of the changes in legislation and supply chain management regulation.

Recommendations:

• A Masters qualification will be an added advantage.
• Understanding of the higher education sector.
• Experience in forecasting and project management.
• Financial management - Knowledge of economic and accounting principles, forecasting, and analysing data and financial information.

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Responsibilities:

• Plan, organise and manage the end-to-end tender process in a fair, transparent and equitable manner in accordance with the Supply Chain Management Policy.
• Ensure quality submissions of tender reports or packs to various committees.
• Process and send tender related purchase orders to the end-user departments and service providers.
• Ensure effective stakeholder engagement and communication with committee members, project leaders, managers, peers and externa stakeholders.
• Ensure timeous and proper tender progress reporting.
• Effectively manage and ensure timeous execution of tender requests.
• Provide supervisory role to junior Tender Administrators where required.
• Ensure adherence to policy during the tender process.
• Attend to audit queries and provide required documentation.
• Ensure effective document storage, archiving and record management for tender related documents.
• Proactively assess personal skills, knowledge, and competency gaps relevant to the procurement, tendering, and financial administration functions.
• Attend internal and external training programs, workshops, and seminars focused on procurement and supply chain.
• Ensure cost effectiveness during the sourcing process.
• Engage in tender negotiations, where applicable.

Minimum requirements

• A Bachelors’ degree (NQF 7) in Procurement or Supply Chain Management or equivalent qualification.
• Three (3) years' relevant experience in tender administration.
• Experience working on the SCM modules, experience on Oracle will be an advantage.
• Knowledge and understanding of procurement Act, policy and principles.
• Understanding of the procure to pay processes.

Competencies and Behavioural Attributes: 

• Communication Skills (Verbal and Written).
• Numeracy and accuracy.
• People Management skills.
• Attention to detail.
• Planning and organising skills.
• Computer Literacy (MS Office, Advanced Excel).
• Strong interpersonal relationships.
• Analytical and critical thinking.
• Honest and reliable.
• Team Player.
• Displaying positive and professional image.

Recommendations:

• Previous experience as Tender Administrator in the Procurement function.
• Oracle experience of the PO module, Oracle Cloud experience, E-Tendering.