Fleet Administrator at CBRE Excellerate

Main purpose / objective of the position:
The Administrator – Fleet and Accommodation will be responsible for:

• Recording, monitoring and amending of all records related to the client’s accommodation
• Requirements raising invoices for all current accommodation request
• Coordination and administration of the client’s fleet of vehicles as per requirements

Duties and Responsibilities:
Accommodation Administration:

• Raising invoices for all current accommodation requirements
• Processing of all accommodation requirements and cost adjustments
• Handle related queries
• To ensure accurate record keeping and collection of statistical information is recorded on the
• Databases required, ensuring that all deadlines are maintained and that confidential records are stored securely
• To reconcile costs as per requirements
• Coordinates with relevant stakeholders and service providers to ensure effective administrative processes relating to accommodation management requirements
• Support identification and implementation of opportunities to improve the efficiency and effectiveness of the fleet management process in the specific location.
• Implements required documentation governance principles aligned with company and Client requirements.
• Tracks progress of required progress against required standards, objectives, approved budgets, approved timelines.
• Reports status and variances

Fleet Administration:

• Coordinates with relevant stakeholders and service providers to ensure effective administrative processes relating to fleet management requirements
• Support the administration of the client’s fleet of vehicles in a specific location
• To reconcile costs as per requirements
• Maintains accurate records of all fleet-related activities in the specific location
• Support identification and implementation of opportunities to improve the efficiency and effectiveness of the fleet management process in the specific location.
• Implements required documentation governance principles aligned with company and Client requirements.
• Tracks progress of required progress against required standards, objectives, approved budgets, approved timelines.
• Reports status and variances through detailed analysis

Education / Experience:

• Grade 12, prefer relevant post Grade 12 Qualification
• 4 to 5 Years relevant working experience
• PC Skills required
• Computer literacy (MS Office, particularly Outlook and Word, Excel)

Competencies required:

• Customer Insight and Focus
• Communication and Influence
• Verbal and Written Communication Skills
• Administrative skills
• Planning and Organising
• Problem Solving
• Relationship Building
• Able to handle pressure
• Attention to detail
• Team Work
• Investigative Orientation

Knowledge required:

• Knowledge of Client Policies and procedures, knowledge of accommodation and fleet administration principles and competency to manage relevant contractors, knowledge of FM policies and procedures in relation to fleet administration management, administration principles and basic reporting writing, working knowledge of Occupational Health and Safety Act, SHEQ and statutory requirements.
• Major drivers of work volume
• Landlord/Tenant Relationship, SHEQ awareness, Contractor Management, Staff management, reporting, various regulatory bodies and external parties relating to fleet management
• Interface / relationships with:

Other Key Positions:

• EFM Line Manager and EFM on site Teams
• External Parties (e.g. Tenants etc.)
• Client, Contractors