Fleet Administrator at Fidelity Services Group

Job Description
FLEET ADMININSTRATION

•  Receiving of repairs, maintenance, and tyre quotes from all suppliers via email and loading quotes on GreenFleet
•  Issue pre reference number to dealers for vehicles under maintenance plan
•  Check history of each vehicle
•  Flag any discrepancies e.g.: duplicate repairs, incorrect labour rates, incorrect odometer readings etc.
•  Ensure vehicle history report and all relevant documentation is attached prior to sending quotes for approval to Fleet Manager
•  Create and send purchase orders to relevant parties
•  Repair cost verification
•  Follow up with suppliers on invoices and open purchase orders
•  Receive & receipt invoices
•  Attend to and resolve queries
•  Load daily quotes received from all suppliers on tracking report
•  Liaise with suppliers, fleet controllers, fleet managers and internal customers
•  Order company fuel cards
•  Consolidate Open PO report and Engen report
•  Issue licence discs to fleet controllers
•  Load asset verification photos for private staff on the system
•  Traffic fines management

ACCIDENT ADMINISTRATION

•  Captures accidents on Master report
•  Register claim on GreenFleet
•  Appoint assessor
•  Follow up on outstanding documents (Quotes, presentation, MVA pack etc.)
•  Prepares quotes for sign off
•  Generate purchase order
•  Request invoices and receipts
•  Consult with supplier and internal customers
•  Consolidate weekly accidents reports, open order report
•  Complete Capex 2 disposal

GENERAL

•  Maintain accurate filing records for vehicle fleet
•  Ad hoc administrative tasks as delegated by Admin Manager and Fleet Manager
•  General administrative duties (printing, scanning etc)

COMPETENCIES

• Planning & organizing
• Action oriented
• Process management
• Customer focus
• Drive for results
• Time management
• Problem solving
• Peer Relationships
• Organisational agility
• Integrity and Trust
• Written Communications

Skills

• Office Administration
• Interpersonal communication
• Report writing

Deadline:26th March,2026