Fund Administrator at Momentum Metropolitan Holdings Limited

Requirements

Experience and Qualifications

• Matric
• A financial qualification will be an advantage
• Minimum of 3 years relevant investment administration experience
• Knowledge of trading principles such as pricing, FX rates, distributions
• Product/Process/System knowledge of at least one of the platforms we support, listed below:
• Momentum Wealth International (MWI)
• Momentum Administration services (MW)
• Annuities
• Investo

Personal attributes and personality traits

• Self-starter with ability to work in fast paced trading desk environment.
• Passionate about service and service excellence - with a “will do, can do” attitude | Demonstrating determination and encourage others to achieve excellence in every task, action and/or interaction.
• Working with and servicing people | Demonstrating an interest in others, working effectively in teams, building team spirit - showing care and consideration for individuals.
• Has the ability to challenge decisions and frameworks, but also the ability to accept and implement decisions as instructed from a higher authority, and the ability to work within established frameworks to achieve desired results.
• Has the ability to work well both under supervision as a member of a team, as well as independently.
• Relating and networking | Establishing effective relationships with clients and colleagues, networking effectively within and outside of the organisation and relating well to individuals at all levels.
• Highly organised, professional, efficient, and effective, with a sense of urgency and excellent time management.
• Strong attention to detail.
• Honesty and integrity | Respect for the confidentiality of our Clients’ and Momentum Metropolitan’s affairs.
• Resilience and adaptability | The ability to overcome obstacles and delivers results by showing tenacity - coping with pressures and setbacks by working productively in a stressful environment.
• Presenting and communicating information | Speaking and writing clearly and fluently, with the ability to relay information in a constructive and confident manner.
• Analysing data of a verbal and numerical nature as well as other sources of information, breaking information down into components, probing for further information and generating workable solutions to problems.

Duties & Responsibilities

• Responsibilities and Work Output
• Operational | Day-to-day legendary service delivery | 80% of time focus

Enable legendary service delivery of the highest quality within your area of responsibility. With us it is personal and so we will require you to:

List of Duties for Fund Admin (Local)

• Loading of new unit trust components.
• Maintenance of funds g., changing of fees, name etc.
• Monitor/ load fund restrictions.
• Uploading unit trust fund factsheets onto ICS.
• Loading of new wrap funds onto system.
• Monitor wrap funds e., broker linking.
• Upload wrap fund, fund factsheets for wrap funds onto ICS.
• Set up ballot timelines/ processing by checking when the fund needs to be capped, communications to advisers and clients to be distributed etc.
• Co-ordination within team to action requirements on specified dates.
• Informing internal stakeholders of ballot.
• Co-ordinating with Point for postal clients.
• Co-ordinating with iTouch for SMSs to be distributed.
• Sending out audit data and ensuring that our values correspond to FMs.
• Action ballot changes on effective dates.
• Responsible for the monitoring and actioning of the local [email protected] mailbox and resolving of requests and queries timeously and efficiently.
• Creating Manco/ DFM folders for AUM reports.
• Co-ordinate the creation with the relevant IT teams g., login credentials set up.
• Release the reports after warehouse run.
• Ensure IT data check done before execution.
• Provide support to Service Agents on fund related queries.
• Provide support to consultants on fund related queries.

List of Duties for fund admin (MWI)

• Coordinate a Due Diligence process on the different components before bringing it onto the MWI platform.
• Support co-ordination of the MWI platform component additions, mainly internal co-ordination of approval and information.
• Engagement on new offshore model portfolios.
• Mirroring International funds onto the local platform upon request from advisers/ consultants.
• Execution -loading of new funds/components onto the MWI gemstone.
• Liaise with third party vendors such as Citibank and Morningstar to ensure fund data is accurately loaded on system.
• Facilitating and coordinating mergers and Manco Responsible for capping of funds and opening new classes etc.
• Responsible for the accurate reporting on the different components, both internally and externally to Mancos.
• Responsible for the monitoring and actioning of the international [email protected] mailbox and resolving of requests and queries timeously and efficiently.
• Responsible for the optimisation and improvement of offshore fund administration processes within the accountability of the team.
• Check CAIN Notices on Citi.
• Month end reporting sent to Fund Managers.

List of Duties for LISP

• First entry for new investment component requests, locally.
• Lead co-ordination of the Investment DD process for addition of new Mancos.
• Lead-co-ordination of Operational DD process for new component addition.
• Coordinate a Due Diligence process on the different components before bringing it onto the platform - mainly local platform.
• Having the SLA/Agreements signed off correctly before implementation for the different components.
• Support co-ordination of the local platform component additions, mainly internal co-ordination of approval and information.
• Engagement on new model portfolios.
• Execution - loading of new funds/components onto the local gemstone.
• Execution and management of fund changes including TERs, fees, rebates, name changes.
• Facilitating and coordinating mergers and Manco Responsible for capping of funds and opening new classes etc.
• Continuous review of fund information to minimize operational and reputational.
• Responsible for the optimisation and improvement of local fund administration processes within the accountability of the team.
• Implementing and execution of action plans for upcoming Manco events such as mergers, closures.
• Provide support and assistance on service queries, bulk admin and Trading as well as support to the operational finance team.
• Get approval or access for restricted funds from the fund.
• Recouping of the balloting and fees costs.
• Escalating to Morningstar in the event of issues.

Self-development | Working towards your growth and development | 20% of time focus

• Continuously learn about all our different transactions, processes, procedures, products.
• Take the opportunity to use our self-learning modules and develop your knowledge.
• Use our external training website to upskill and develop yourself.
• Attend all training and assessments run within Momentum.
• Stay abreast of legislation and how it impacts our world.