General Buyer - Kempton Park at AVI Limited

Key Performance Areas:

• Weekly procurement process (purchase requisitions and purchase order creation, follow-up on requisition releasing, MRP management, engineering meeting), in collaboration with Stores Clerks, All Site Dept, other buyers and factory managers
• Monitor Daily Purchase Orders - Open orders, OTIF, Stock Replenishment, service levels, materials forecast, monitor stock usage rates etc.
• Using replenishment / re-order principles for anything procured under the respective portfolio: Identifying re-order levels and sourcing against these for continuous supply.
• Sourcing three quotes: Following procurement procedure to ensure most effective cost of procurement requirement and the right quality.
• Reporting of urgent / breakdown items: Feedback monthly the number of urgent / breakdown orders and the opportunity costs thereof.
• Resolving account queries with professionalism: Quick turnaround of account queries.
• Supplier management: Top ten supplier evaluation & expenditure reporting. Establish & maintain monthly interface with these vendors.
• Vendor database maintenance: Reduce number of new vendors loaded to database. Offer alternatives or remove & replace method.
• Manage Import requirements: Compile Purchase Orders using forex & inco terms – expedite imports orders for capex and projects.
• Open & clear communication with Internal and External Stakeholders
• Maintain safety stock levels. 
• Attend key daily and weekly meetings to report back on factory and supplier performance
• Monitor full utilization of MRP board and purchase orders
• Ensure that the Procurement Master data is accurate with correct throughput per Engineering materials and Vendors scope
• Participate in Quarterly Standard Committee meeting to review throughputs and to align SAP capacity and planning/ procurement capacity accordingly
• Consolidate relevant information for the monthly reporting cycle (Monthly & Annual Orders report, Working Capital Report, weekly tracker of urgent orders)
• Create templates and tools for reporting efficiencies
• Optimise and improve identified reporting mechanisms
• Weekly management and directors report
• Weekly OTIF report

Minimum Requirements:

Experience:

• A minimum of 3 years’ experience in an General Buyer or Technical Buyer role gained in a FMCG environment
• Demonstrated purchasing experience in the technical or engineering field
• Sound Excel proficiency
• Working knowledge of SAP essential

Qualifications:

• Grade 12
• A relevant completed tertiary qualification in Purchasing, Procurement, Logistics or Stores Management Minimum NQF4 level qualification