General Manager (Fleet) at Ellahi Consulting

Academic Qualifications

Essential

• NQF Level 7 Qualification in Logistics
• Valid Driver’s License

Advantageous:

• NQF Level 8 Qualification in Logistics
• MBA/Masters Degree

Work Experience

Essential:

• 5-8 Years’ Experience at a Senior Level in Managing all aspects of Car Rental Operations, focusing on depot and dispatch management
• 2-5 Years’ Experience in Front Line Rental Locations Management
• 1-2 Years’ Experience as a Finance Administration Manager
• 5 Years’ Experience dealing with OEMs and Dealerships

Advantageous:

• 2-5 Years’ Experience interacting across the full organization at all levels

Knowledge

Essential:

• Management Accounting
• Industry Knowledge
• OEMs and Dealerships
• Car Rental Operations
• Industry Best Practices
• Vehicle Makes and Types
• Technical Knowledge
• Budget and Financial Planning
• Fleet Management

Skills

Essential:

• Stakeholder Management at all levels
• Change Management
• Forecasting
• MS Office
• In-House Systems
• Negotiation
• Numeracy
• Problem Solving
• Planning
• Networking

 Behavioural Attributes

 Key Deliverables and Outputs

Fleet Strategy and Plan Development and Implementation

• Develop, monitor, and adjust the forward view plan for the various fleets in Southern Africa.
• Collaborate at the fleet committee meeting to provide an overview and inform joint decision-making on purchasing.
• Communicate plan with OEMs to coordinate forecasts on vehicle purchasing.
• Create and maintain strategic partnerships in the plan.
• Provide the OEM with a detailed plan relating to vehicle types, quantities, and locations.
• Oversee and drive the logistical planning process.

Fleet Purchasing

• Review a detailed costing sheet to reflect the total cost of ownership of vehicles.
• Review residual values and total cost of ownership with the committee.
• Manage purchasing negotiations and contracts.
• Ensure compliance with service-level, lease, and profit share agreements.
• Manage the fleet vehicle car group mix.
• Identify new product and OEM reviews.
• Oversee the order issuing process.
• Manage logistics for delivering purchased fleet to planned locations.
• Ensure correct discounts are applied to fleet as per purchasing agreements.
• Oversee and inform correct pricing for fleet rental.

 Operational Control of Fleet

• Manage the framework, controls, and systems for the receipt and installation of vehicles into the fleet.
• Define parameters relating to licensing, kilometer limits, age limits, service limits, etc.
• Define in-life management and daily control of fleet procedures.
• Compile and report on fleet status regarding size, installation, and de-installation.
• Communicate fleet status across the business.

 Licensing and Registration

• Develop and implement registration and licensing procedures for own and leasing fleets.
• Develop and implement vehicle license renewal processes.
• Oversee the management of the automatic system for license expirations and renewals.
• Develop and oversee the de-fleet of vehicles for sale.

Traffic Fines Function

• Develop the process flow for allocating fines to customers.
• Manage the traffic fine billing process for staff.
• Ensure action is taken on all traffic fines on company registration.
• Manage customer traffic fine allocation to ensure correct billing.

 Pool Fleet Project Management

• Create the overall pool fleet management plan.
• Oversee the full pool management process, including criteria for allocations, marketing, leasing, sponsorship, and sub-pool fleets.
• Manage the life cycle of the vehicle, from installation to de-fleet.

Staff Fleet Management

• Create the overall staff fleet management plan.
• Oversee the full staff fleet management process, including criteria for allocations, marketing, leasing, sponsorship, and sub-pool fleets.
• Manage the life cycle of the vehicle, from installation to de-fleet.

 Budget and Financial Management

• Compile an 18-month financial plan to accommodate fleet requirements and review quarterly.
• Oversee the calculation and implementation of rates to determine correct cost per car per day.
• Manage fleet size and achievement of targets.
• Monitor and manage expenditure.

 People Management

• Provide clear direction and leadership to direct reports, ensuring alignment with goals.
• Set performance standards/targets for direct reports and hold them accountable.
• Create a constructive atmosphere within the team, engaging and motivating direct reports.
• Ensure adherence to business policies and procedures, correcting deviations as necessary.
• Resource and staff the team appropriately, considering current and new jobs.
• Set an example and deliver on the employee value proposition.
• Support direct reports in driving their individual development plans.