Half-day PA / Office Coordinator at RecruitMyMom

Job Description

• Positioned at the operational core of an established faith-based community organisation,this half-day Personal Assistant / Office Administrator role is critical for driving seamless administrative workflows, member engagement, and daily logistics. The position suits a collaborative and highly organised professional who can balance technical administrative functions with a supportive, people-centred approach to maintain an efficient, community-focused environment. The position is based in Rosebank, Cape Town. 

Key Responsibilities

• Office Administration & Operations: Manage the day-to-day operations of the organisational office, including coordinating meetings, preparing agendas, taking minutes, and managing comprehensive filing and record systems.
• Scheduling & Resource Coordination: Collaborate with leadership to coordinate complex ministry and preaching rosters while supervising facility bookings and resource allocations.
• Communication & Digital Platforms: Produce weekly newsletters and notices, manage email and WhatsApp broadcast channels, update the membership portal records, and assist in maintaining an active digital and social media presence.
• Financial Administration: Process daily transactions and payments, maintain accurate financial records utilizing accounting software, and liaise directly with the Treasurer to support budget compliance.
• Leadership & Pastoral Support: Oversee executive diary management and appointments for the resident minister, provide administrative backing for community outreach programmes, and coordinate volunteer activities.
• Public Relations: Act as the primary point of contact for public and member enquiries, managing all correspondence with a high level of professionalism, discretion, and care.

Requirements

• Experience: 3 to 5 years of proven experience in office administration, ideally within a church, non-profit (NPO), or community-service environment.
• Operational Capability: Demonstrated ability to manage multi-faceted rosters, coordinate facility logistics, and handle public enquiries independently.
• Alignment: A deep understanding of and respect for faith-based structures, Christian ministry, and community service frameworks.
• Attributes: Strong attention to detail, proactive problem-solving abilities, and a compassionate yet professional interpersonal approach.

Required Software Skills

• Sage Pastel Accounting (or similar financial administration software).
• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Digital Communication Tools (WhatsApp Business, bulk email platforms, and basic social media management).
• Database Management (Membership portals or CRM tracking systems).