Half-day Payroll Administrator at RecruitMyMom

Job Description

• A company in the logistics industry is looking for an experienced Payroll Administrator to join their team at head office for a 6-month fixed term contract maternity relief cover working half-day in office from 08:00 – 13:00. The main responsibilities will be to manage and execute the full payroll function across multiple entities. The ideal candidate must be proficient in Sage Pastel Payroll, highly organised and have excellent verbal and written communication skills.

Responsibilities:

• Accurately calculate and prepare salary and wage data for payroll processing each period.
• Process and upload bank payment files.
• Manage and maintain the SAGE Pastel Payroll system.
• Oversee Jarrison Time and Attendance software to ensure accurate attendance and overtime tracking.
• Administer the SAGE Employee Self Service (ESS) platform for employee access and updates.
• Manage and process submissions via the NBCRFLI (National Bargaining Council for Road Freight and Logistics Industry) online platform.
• Integrate and import data between payroll and timekeeping systems.
• Process and verify timesheets from various divisions for payroll inputs.
• Address and resolve payroll-related queries from employees and third parties.
• Prepare and validate payroll-related third-party payments including: Group Life Retirement Funds, Medical Aid, NBC and other statutory contributions
• Generate and reconcile all payroll reports monthly.
• Ensure timely electronic UIF submissions and SARS EMP201 reconciliation for all entities.
• Compile audit-ready working papers, including director and executive remuneration, leave provisions, and disability accruals.
• Complete statutory submissions for Stats SA as required.
• Ensure compliance with tax laws, BCEA, internal policies, and industry regulations.

Additional:

• Maintain accurate and up-to-date employee records in both digital and physical formats.
• Administer payroll across three companies with a combined headcount of approximately 140 employees.
• Liaise with the National Bargaining Council, shop stewards, and unions as required.
• Manage employee leave records, reconciliation, and cycle resets.
• Possess solid knowledge of payroll systems, tax regulations, BCEA, SARS, and NBC procedures.
• Support the HR Manager with payroll-related HR tasks as needed.
• Uphold strict confidentiality and data integrity always.

Requirements

• Grade 12 with Accounting and Mathematics preferred
• A recognised post-school payroll qualification
• SAGE Pastel Payroll experience is a MUST
• Minimum of 4 years’ experience in an HR administrative or payroll-related role

Technical Knowledge and Core Competencies:

• Experience with Time and Attendance software
• Familiarity with U-filing, SARS eFiling, and EasyFile
• Basic knowledge of accounting principles
• Experience working with the NBCRFLI Bargaining Council
• Administration experience with Discovery Medical Aid and Discovery Pension/Provident Funds
• Solid understanding of payroll policies, procedures, and compliance requirements
• Proficient in Microsoft Office Suite, particularly Excel