Latest Jobs at RecruitMyMom

Job Description

• As a Digital DTP Operator for a major marketing technologies group that specialises in high-volume, fast-paced retail advertising, your mission will be to produce accurate, repro-ready artwork that enables superior final material with the minimum of risk, time, and expense. In this role strong digital skills are key.
• By strictly following the specialized system and established workflow principles, you will ensure flawless output for fast-paced retail campaigns.

In addition to the above, you will be responsible for:

• Producing technically correct, comprehensive digital layout material strictly as per the client brief within allocated timeframes.
• Maintaining absolute accuracy when integrating jobs and digital assets from the system into Adobe InDesign.
• Proactively escalating and troubleshooting any brief, layout, retouching, or quality-related technical issues.
• Ensuring that all strict sign-off procedures within the system are completed flawlessly before final production and transmission to the relevant output channels.
• Consistently maintaining secure backup records, archiving all approved artwork into the system, and retrieve files swiftly as requested.

Requirements

• Matric with relevant tertiary qualification.
• Minimum of 3 to 4 years of relevant DTP experience within a fast-paced retail environment, including proven retail layout experience.
• Fully literate and fluent in the Mac OSX system environment.
• Excellent, deep understanding of the print repro process is essential.
• Expert, skilled use of Adobe Creative Suite. Extensive, advanced knowledge of InDesign is a strict requirement, coupled with a good working knowledge of After Effects.

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Job Description

• A multinational organisation operating across Africa is seeking an experienced Cost and Financial Accountant to join their finance team on a fixed-term contract until April 2027 with the potential to go permanent for the right candidate. The role is full-time and office-based in Centurion with the flexibility of at least one work-from-home day per week. Working hours are Monday to Friday, 08h00 to 17h00.
• The Cost and Financial Accountant will manage a portion of the finance function for specific fuel entities from source entries through to Trial Balance. The role will focus heavily on accurate financial record-keeping, month-end discipline, inventory and fuel depot costing, and complex reconciliations between operational and accounting systems.
• Working closely with the Financial Manager, the successful candidate will help maintain strong financial controls, resolve system-related exceptions, and provide clear feedback on financial risks, blockers, and variances.
• This is a hands-on, fast-paced, and detail-oriented role suited to someone comfortable working with high-volume operational data, able to add value quickly with minimal hand-holding, and operate effectively under sustained deadline pressure.

Responsibilities

• Manage accounting from source entries to Trial Balance for multi-territory fuel entities (Zambia, Namibia, and Botswana).
• Ensure accounting entries are booked correctly in the General Ledger and month-end deadlines are strictly met.
• Prepare and review balance sheet reconciliations for all accounts and resolve differences quickly.
• Reconcile operational information to accounting records, tracking down system exceptions and data issues.
• Own inventory costing in the GL, standard costing, and related cost build-ups where applicable.
• Perform cost accounting for fuel depots and ensure supporting schedules agree perfectly to the GL.
• Support month-end reporting processes, external audit requirements, and local VAT submissions/reconciliations.
• Assist FP&A with variance analysis, deep dives, and monthly management report commentary.
• Ensure intercompany loan accounts balance and investigate any differences.
• Complete, review, and track financial workflows and tasks using structured task-management software (Jira).
• Assist with treasury payment approval requests, process documentation, and routine team queries.

Requirements

• BCom Accounting degree or equivalent.
• Minimum 5 years’ relevant experience if qualified, or 8–10 years’ experience if not formally qualified.
• Direct exposure to inventory costing, standard costing, or cost accounting within high-volume operational environments (fuel, logistics, or depot environments heavily preferred).
• Experience working across Sub-Saharan Africa or within a multi-entity/multinational environment is highly advantageous.
• Good understanding of financial, tax, and operational requirements across multiple African territories.
• Advanced MS Excel skills, with strong numerical accuracy and analytical ability.
• Experience working with accounting software, payroll software, and automated operational data feeds (Xero, Business Central, or Power BI exposure is beneficial).
• Previous exposure to Jira or similar structured task-management tools is an advantage.

Key Competencies

• Exceptional attention to detail and numerical accuracy.
• Strong analytical, cost accounting, and problem-solving skills.
• Comfortable dealing with complex, high-volume data and system exceptions.
• Self-motivated and able to add value quickly with minimal onboarding or hand-holding.
• Deadline-driven, organized, and highly resilient under pressure.
• Strong written and verbal communication skills (English) with practical relationship management skills.
• Absolute integrity and the ability to maintain strict financial confidentiality.
   

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Job Description

• A premier cloud consultancy is seeking a strategic and agile remote Fractional CMO for 20 hours a week, to be based remote in Johannesburg. This role focuses on defining, driving, and executing an overarching marketing strategy. The position supports business growth by establishing scalable lead-generation engines and elevating brand presence across target markets. Acting as a trusted advisor to the executive team, the successful candidate ensures all marketing initiatives align directly with commercial business objectives.
• Collaborating with internal technical leadership and external partners, this role is designed for a highly data-driven professional capable of translating complex cloud capabilities into compelling, market-facing content. The environment requires a specialist who can seamlessly transition into a collaborative, high-output setting to deliver immediate strategic value and provide direct mentorship to marketing resources.

Key Responsibilities:

• Marketing Strategy & Leadership: Develop and execute a comprehensive, high-growth marketing strategy; define brand positioning, value propositions, and messaging frameworks; provide strategic oversight and mentorship to internal marketing resources or external agencies.
• Demand Generation & Growth Marketing: Design and oversee data-driven lead generation and account-based marketing (ABM) campaigns to fuel the sales pipeline; optimise the digital marketing mix across multiple channels to increase inbound lead flow.
• Brand Building & Corporate Communications: Elevate corporate brand presence through strategic content marketing, thought leadership pieces, public relations, and social media campaigns; oversee the corporate website to ensure high performance for client acquisition and employer branding; enforce consistent messaging across all corporate touchpoints.
• Events & Content Strategy: Conceptualise and drive high-impact marketing initiatives including webinars, industry events, round tables, and whitepaper launches; collaborate with internal technical leadership to translate complex capabilities into market-facing content.
• Performance Tracking & Analytics: Establish, monitor, and report on key marketing KPIs (including CAC, MQLs, pipeline contribution, and ROMI) to provide regular strategic insights to the executive committee.
• Market & Competitive Analysis: Monitor B2B technology trends, shifting buyer personas, and competitive movements within the cloud ecosystem to continuously refine marketing tactics.

Requirements

• Minimum of a Bachelor’s degree in Marketing, Business Administration, or a related field is required.
• Master’s degree or MBA is desirable.
• Proven track record as a CMO, VP of Marketing, or Head of Marketing.
• Experience within the B2B technology, cloud consulting, or SaaS sectors.
• Demonstrated success in building corporate brand awareness and scaling lead-generation engines.
• Deep understanding of the technology sector, digital transformation trends, and B2B buyer journeys.
• Strong command of digital marketing strategies, content production, PR, and event management.
• Highly data-driven with strong problem-solving capabilities and superior presentation, storytelling, and interpersonal skills.
• Proficient in modern marketing stacks (HubSpot, Salesforce, Google Analytics, and marketing automation tools).
   

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Job Description

• This is a remote position.
• This flexible, remote, high-impact role is positioned within an established consulting organisation, requiring dedicated visual expertise to elevate its brand presence. Managing the daily creative output, the successful candidate will transform conceptual briefs into polished collateral that drives clear stakeholder communication and engagement. This position will initially start with approximately 5 hours per week, which can increase in time.

Key Responsibilities

• Collateral Creation: Design, format, and produce high-quality digital and print materials, including promotional flyers, brochures, and internal communication assets.
• Brand Alignment: Maintain visual consistency across all touchpoints, ensuring internal threads, announcements, and external communications align perfectly with corporate brand guidelines.
• Stakeholder Collaboration: Interface effectively with internal teams to interpret design briefs, implement feedback swiftly, and deliver assets under tight daily turnarounds.

Requirements

• Experience: Proven professional track record as a Graphic Designer, with a strong portfolio showcasing diverse print and digital design assets.
• Core Competencies: Exceptional eye for typography, layout, and colour theory, alongside strong time-management skills to handle daily micro-deliveries.
• Communication: Excellent verbal and written communication skills to interpret brief requirements accurately.

Preferred Qualifications

• Tertiary qualification in Graphic Design, Visual Communication, or a closely related creative field.

Required Software Skills

• Adobe Creative Suite (Photoshop, Illustrator, InDesign)
• Canva

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Job Description

• A leading export African beverage business is looking for a Senior Customer Success Manager to combines strategic leadership with hands-on account management. Working on a hybrid basis from the Somerset West office (3 days per week), you will define how their partners and trade customers experience their brands across the continent. This is a multifaceted position requiring equal parts commercial strategy, marketing creativity, and operational rigour.
• You will personally manage onboarding and engagement for key accounts while coordinating wider account management teams to ensure a consistent experience across all markets.

Key Responsibilities

• Own the customer success function across all markets, establishing a consistent rhythm covering onboarding, regular reviews, renewals, and escalations.
• Translate group strategy into market-level execution, tracking account health and engagement to ensure strong relationship growth.
• Develop and manage a group campaign calendar, planning and executing customer-facing initiatives including trade activations, loyalty, and education.
• Design and produce marketing collateral, including copy and creative direction for email, print, and digital channels.
• Personally manage a portfolio of key accounts, conducting end-to-end onboarding and engagement to drive retention and portfolio share.
• Coordinate distributed account manager teams, setting priorities, establishing cadence, and ensuring quality standards are met across territories.
• Maintain accurate partner records and activity data within the platform to demonstrate impact and track performance.

Requirements

• Proven commercial experience in customer success or account management, ideally within the beverage, FMCG, or hospitality sectors.
• Demonstrable experience managing end-to-end campaigns across multiple markets or accounts.
• Hands-on marketing and design capability, with the ability to concept, write, and produce polished collateral.
• Experience running email or mail campaigns using campaign software (e.g., Mailchimp, ActiveCampaign, HubSpot).
• Experience coordinating or leading distributed teams.
• Proficiency in using data platforms to track account health and report on performance.
• Excellent written and verbal communication skills in English.
• Strong organisational and project-management skills.
• Based in Somerset West or Cape Town.
• Willingness to travel frequently across markets.

Desirable Requirements

• Knowledge of or passion for the wine, spirits, or wider beverage industry (a recognised wine/spirits qualification is an advantage).
• Experience in hospitality, tourism, or beverage distribution.
• Familiarity with video creation, graphic design, or content tools.
• Experience working across African or emerging markets.

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Job Description

• A fast-growing international logistics and financial services provider is seeking a meticulous, driven Assistant Accountant to join their finance team based in Centurion. This is a fixed-term contract role until April 2027 with the potential to go permanent for the right candidate, operating cross-borders in an environment with multiple moving parts.
• Working hours are 08:00 to 17:00, Monday to Friday, with flexibility around lunchtime. For the right candidate, there is potential for hybrid work after the training period, depending on performance and onboarding success.
• As an Accounts Assistant, you will play a vital role in supporting the daily finance function across regional and cross-border operations. Because the business handles complex multi-currency transactions, experience or exposure to Foreign Exchange (FX) is highly beneficial and will set your application apart.
• This role is ideal for a resilient professional who excels at high-volume processing, tight financial controls, and bringing structure to a fast-paced environment.

Responsibilities

• Cash, Bank & Reconciliations: Perform daily cash office and bank imports, transaction allocations, supplier reconciliations, and balance sheet reconciliations.
• Invoices & Documentation: Process invoices, track down missing supporting documentation from relevant parties, and ensure strict compliance with regional VAT requirements.
• Accounting & Journals: Allocate OPEX transactions, pass journals/adjustments in the accounting software, and investigate operational vs. accounting system discrepancies.
• Tax & Compliance: Assist with VAT reconciliations, statutory submissions, and support regional tax consultants with required documentation.
• Reporting & Audit Support: Generate exception reports, assist auditors with requested information, and handle ad-hoc uploads for the Finance Manager.
• Fixed Assets & Payments: Monitor the Fixed Assets Register, identify assets to be capitalized, and process payment requests to the Treasury Department.

Requirements

• Education: Diploma or Degree in Accounting, Finance, Bookkeeping, or a related field.
• Experience: Minimum of 3 years’ experience in an accounting or bookkeeping environment.
• Reconciliation Expertise: Proven experience handling high-volume transaction processing and reconciliations.
• Industry Edge: Exposure to Foreign Exchange (FX) or cross-border transactions is highly advantageous.
• Systems: Experience working with accounting software (e.g., Xero, Sage, SAP, Oracle, or similar ERPs).
• Excel Skills: Advanced Microsoft Excel skills are non-negotiable.
• Compliance Knowledge: Sound understanding of VAT and financial controls.
• A resilient self-starter who thrives under pressure and can manage a full office day.
• Highly analytical with sharp diagnostic and problem-solving skills.
• Strong time-management, planning, and organizational skills.
• An excellent, professional communicator in English (both written and verbal) who values confidentiality.

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Job Description

• This is a remote position.
• Positioned within a scaling executive coaching and fundraising consultancy, this role is critical for driving operational flow, high-level administrative precision, and seamless project management. Operating as a proactive and tech-savvy business partner to a busy principal, the successful candidate will manage complex client schedules, automate digital workflows, and coordinate regional travel. This part-time, remote position for 5 - 7 hours per week requires an autonomous professional capable of providing firm accountability support while leveraging modern AI tools to maximise practice efficiency.

Key Responsibilities

• Complex Calendar & Schedule Management: Take full ownership of a diverse coaching diary comprising 24 active clients. Coordinate 1:1 sessions, group coaching, and multi-location team away days across both remote and in-person environments.
• Booking System Automation: Optimise and oversee Calendly configurations, ensuring precise buffer times, cross-continental timezone alignments, and automated client reminder sequences run without interruption.
• Technical Workarounds & Security Navigation: Navigate unique client-side scheduling constraints, implementing creative workarounds (such as remote access configurations and alternative reminder tracks) for an in-house charity client utilising strict two-factor authentication (2FA) protocols.
• Workflow Optimisation & Project Management: Build out, refine, and maintain operational pipelines and coaching inquiries within ClickUp. Create automated task flows to streamline daily consult operations and minimise administrative friction.
• Executive Accountability Partnering: Act as a gentle but firm accountability partner to the principal, actively monitoring operational deadlines, chasing upcoming deliverables, and ensuring coaching practice tasks stay strictly on track.
• Travel Coordination: Research, coordinate, and prepare monthly travel itineraries between Devon and London (1–2 times per month), identifying optimal routes using the Great Western Railway (GWR) application and presenting concise options for executive sign-off.
• Content Scheduling & Communication Support: Execute a structured weekly LinkedIn posting schedule (1–2 posts per week), focusing on the mechanics of scheduling, consistency tracking, and performance visibility.
• Correspondence Drafting: Leverage advanced generative AI platforms to draft, polish, and manage professional email correspondence and client-facing documentation.
• High-Responsiveness Communication: Maintain a highly responsive, fluid communication loop with the principal via WhatsApp to manage urgent, real-time day-to-day scheduling adaptations.

Requirements

• Minimum of 3+ years of proven Virtual Assistant experience supporting independent professionals, directors, or consultancies.
• Demonstrated track record managing highly complex diaries, automated booking pipelines, multi-location workflows, and multi-party reminders.
• Hands-on experience architecting tasks, pipelines, and automated workflows within digital project management environments.
• Practical familiarity with managing, staging, and scheduling professional content posts on professional networking platforms.
• Ability to work completely autonomously, think ahead, and hold an executive accountable to deadlines.
• Absolute requirement to work standard UK hours (Monday to Thursday, 09:00 to 16:30 UK time / 10:00 to 17:30 South African time).

Preferred Qualifications

• Prior experience supporting professional coaches, facilitators, or fundraising consultants.
• Experience navigating corporate or charity IT security frameworks (e.g., 2FA environments).

Required Software Skills

• ClickUp (or equivalent advanced project management systems)
• Calendly
• Claude Pro (or similar Generative AI productivity tools)
• LinkedIn (Content scheduling functionality)
• WhatsApp Desktop
• Great Western Railway (GWR) app or similar travel booking software

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Job Description

• Are you a highly organised, proactive professional with a keen eye for detail? We are seeking a part-time Executive Assistant to provide crucial administrative support for a coach and high profile facilitator for approximately 2 hours per day. This role is perfect for a self-starter who thrives on managing a variety of tasks efficiently and independently. The role also includes content writing and LinkedIn management. We require an EA with top notch AI skills who can calendar manage and coordinate travel arrangements.

This is a remote, part-time position requiring approximately 2 hours of work per day, will grow from these hours. Your primary responsibilities will include:

• Preparing and sending quotes and invoices
• LinkedIn management and content writing
• Need latest AI skills
• Able to multi-task
• Show discretion, dealing with confidential information and high profile clients
• Managing the calendar and scheduling appointments
• Drafting and responding to emails
• Handling basic design tasks using Canva
• General administrative support
• Project coordination

Requirements

• 5+ years' Executive Assistant experience
• Excellent written and verbal communication abilities
• Reliable self-starter, able to work autonomously and manage your time effectively
• Previous experience working with a coach, facilitator, or in a community-focused role is highly preferred
• Attention to detail essential
• Content writing skills​
• Be CEOs right hand 
• Event coordination experience an advantage
• LinkedIn digital marketing
• Excellent admin skills
• Proficiency in calendar management and email
• Experience with Canva
• Tech savvy on AI tools
• Full home office set
• The role is remote with a monthly meeting in Johannesburg

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Job Description

• A retail and wholesale business is seeking an experienced full-time, on-site Operations & Production Coordinator. You'll contribute towards the operational efficiency of an established business. This position supports the smooth day-to-day running of office administration, sales support, order processing, and production coordination. Serving as a central point of communication across departments, the role ensures that orders are processed accurately, deadlines are met, and operational processes run seamlessly.
• The environment requires an organised and proactive approach to managing multiple priorities while balancing the needs of sales teams, production teams, and management. By ensuring administrative accuracy and effective workflow tracking, the role directly impacts customer satisfaction and overall productivity.

Key Responsibilities:

• Operations & Administration: Coordinate daily administrative activities, maintain accurate records, databases, and documentation, and support management with general operational requirements.
• Order Processing & Workflow Management: Capture and process customer orders accurately, create and manage job cards, and track orders through the production process to monitor workflow and mitigate potential delays.
• Production Coordination: Assist with production scheduling, coordinate requirements with relevant departments, monitor deadlines, and support stock control alongside inventory administration.
• Sales Support: Assist sales teams with quotations, customer communication, and order administration while maintaining professional communication with customers and suppliers to resolve queries.
• Reporting & Data Management: Prepare, update, and analyse operational data and reports using Microsoft Excel to provide management with necessary business insights.

Requirements

• Essential Requirements:
• Education: Minimum of Grade 12 / Matric is required.
• Experience: Minimum of 2 years' experience in an administrative, operations, sales support, or production coordination role.
• Technical Skills: Strong Microsoft Excel & Microsoft Office Suite skills and computer literacy.
• Competencies: Strong organisational ability, excellent attention to detail, effective communication skills, and the ability to work under pressure to meet strict deadlines.

Desirable Requirements:

• A relevant qualification in administration, business, or operations.
• Experience within the manufacturing, print production, apparel, wholesale, or related industries.
• Experience using ERP, CRM, production management, or order processing systems.

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Job Description

• This is a remote position.
• A dedicated Jewish community organisation is seeking a tech-savvy and highly organised Virtual Assistant to provide essential administrative and digital systems support on a part-time freelance basis. Operating fully remotely for 10 to 12 hours per week, the successful independent contractor will collaborate with executive leadership to streamline administrative workflows, maintain data integrity, and support community outreach initiatives. This position is ideal for an agile, self-disciplined professional who excels at digital multi-tasking, managing cloud-based workspaces, and maintaining an impactful online presence through efficient website management.
• The successful candidate will be expected to respect and uphold the Jewish ethos, values, and workplace practices of the organisation.

Key Responsibilities

• Executive Administration: Support leadership with managing digital communications, email tracking, diary scheduling, and organizing documentation.
• Website Management: Update web content, publish blogs, and ensure the organisation's public platform remains current and visually engaging using Wix.
• Cloud Collaboration & Data Control: Organize and maintain internal filing systems, shared documents, and trackers within Google Workspace (Drive, Docs, Sheets, and Forms).
• CRM Database Administration: Assist with timely data entry, logging stakeholder interactions, and extracting standard operational reports using the Salesforce CRM database.
• Digital Communications: Implement elements of the organisation's communication plan by scheduling updates across active social media channels and distributing digital newsletters.
• Event Coordination Support: Provide administrative tracking and preparation assistance for upcoming community programmes, including managing volunteer schedules and deploying post-event feedback surveys

Requirements

• Minimum of 1–2 years of experience in a virtual assistant, remote administrator, or digital support role—ideally within a non-profit, charity, or community trust setting.
• Strong written and verbal communication skills with an excellent, professional command of English.
• Reliable, independent remote working infrastructure, including a personal computer, stable high-speed internet, and an operational power backup solution.
• Excellent organisational capabilities with a proven ability to complete tasks accurately under minimal day-to-day supervision.
• Absolute professional discretion and a strong understanding of GDPR data privacy requirements.
• Registered (or willing to register) as self-employed and responsible for handling independent tax and insurance returns.

Preferred Qualifications

• Formal certification or diploma in Business Administration, Digital Marketing, or Information Technology.
• Prior experience working directly with non-profit organisations or charity compliance frameworks.

Required Software Skills

• Google Workspace (Advanced proficiency in Drive, Docs, Sheets, and Calendar).
• Wix (Competency in basic website editing, content updates, and page layout adjustments).
• Salesforce CRM (Familiarity with data entry and basic report generation).
• Social Media Interfaces (specifically Facebook and X/Twitter management tools).

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Job Description

• A client in the retail and wholesale sector is seeking a dynamic, detail-oriented on-site Internal Sales Assistant. In this role, you will be the backbone of the sales team, managing client inquiries, processing orders, and ensuring a seamless experience for both everyday retail customers and large-scale wholesale partners.

Key Responsibilities:

• Sales & Order Management: Process incoming retail and wholesale orders accurately via email, phone, and our ERP/CRM system.
• Customer Support: Serve as the primary point of contact for wholesale B2B clients and retail customers, handling inquiries, stock checks, and pricing quotes.
• Account Maintenance: Build and maintain strong relationships with existing wholesale accounts, ensuring timely reorders and updates.
• Logistics Coordination: Liaise with the warehouse and logistics teams to track shipments and ensure on-time delivery.
• Sales Collateral Support: Assist in preparing sales presentations, quotation templates, and wholesale price lists.
• Assist in updating digital wholesale catalogues and line sheets.

Requirements

• 1–3 years of experience in internal sales or sales support.
• Experience dealing with both retail and B2B/wholesale is a major plus.
• Experience in Graphic Design would be highly advantageous.
• Minimum of a Matric/ Grade 12.
• Proficiency with CRM/ERP software and Microsoft Office (especially Excel).
• Experience with Adobe Creative Suite (Illustrator, Photoshop, InDesign) or Canva would be advantageous.
• Strong verbal and written communication skills for professional B2B correspondence.
• Ability to multitask, prioritise urgent orders, and keep meticulous records.
• A proactive attitude when resolving delivery delays, stock discrepancies, or client issues.
• An eye for detail, aesthetics, and clean presentation.

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Job Description

• Are you a recently qualified CA(SA) who wants more than a traditional accounting role? We're recruiting for an Assistant Financial Manager CA (SA) for a prestigious retail business.
• We are not just looking for technical expertise - we are looking for a high-potential, future business leader. This role is designed for an ambitious professional who wants to look beyond the numbers and truly understand how finance drives operations, retail, marketing, supply chain, and global growth strategy.
• If you thrive in a fast-paced, entrepreneurial environment and want a long-term career with a well-known South African lifestyle brand, this is your platform for rapid professional development.

Key Traits for Success
To thrive in this dynamic and evolving environment, you should bring:

• Commercial Curiosity: A genuine desire to learn how businesses operate commercially and holistically.
• High Energy & Resilience: The ability to operate with pace, take accountability, and thrive in a demanding, fast-evolving business.
• Ownership Mindset: A proactive problem-solver who takes responsibility and contributes fresh ideas.
• Ambition to Grow: Up-and-coming finance talent hungry to step into larger leadership roles over time.

Requirements
Essential Requirements

• Qualified Chartered Accountant (CA(SA)) registration.
• Completed SAICA articles at a recognised audit firm.
• Advanced Microsoft Excel proficiency with strong financial analysis capability.

Desirable Requirements

• Exposure to retail, FMCG, or multi-entity environments.
• Working knowledge of ERP systems, specifically Odoo.

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Job Description

• A company in the logistics industry is looking for an experienced Payroll Administrator to join their team at head office for a 6-month fixed term contract maternity relief cover working half-day in office from 08:00 – 13:00. The main responsibilities will be to manage and execute the full payroll function across multiple entities. The ideal candidate must be proficient in Sage Pastel Payroll, highly organised and have excellent verbal and written communication skills.

Responsibilities:

• Accurately calculate and prepare salary and wage data for payroll processing each period.
• Process and upload bank payment files.
• Manage and maintain the SAGE Pastel Payroll system.
• Oversee Jarrison Time and Attendance software to ensure accurate attendance and overtime tracking.
• Administer the SAGE Employee Self Service (ESS) platform for employee access and updates.
• Manage and process submissions via the NBCRFLI (National Bargaining Council for Road Freight and Logistics Industry) online platform.
• Integrate and import data between payroll and timekeeping systems.
• Process and verify timesheets from various divisions for payroll inputs.
• Address and resolve payroll-related queries from employees and third parties.
• Prepare and validate payroll-related third-party payments including: Group Life Retirement Funds, Medical Aid, NBC and other statutory contributions
• Generate and reconcile all payroll reports monthly.
• Ensure timely electronic UIF submissions and SARS EMP201 reconciliation for all entities.
• Compile audit-ready working papers, including director and executive remuneration, leave provisions, and disability accruals.
• Complete statutory submissions for Stats SA as required.
• Ensure compliance with tax laws, BCEA, internal policies, and industry regulations.

Additional:

• Maintain accurate and up-to-date employee records in both digital and physical formats.
• Administer payroll across three companies with a combined headcount of approximately 140 employees.
• Liaise with the National Bargaining Council, shop stewards, and unions as required.
• Manage employee leave records, reconciliation, and cycle resets.
• Possess solid knowledge of payroll systems, tax regulations, BCEA, SARS, and NBC procedures.
• Support the HR Manager with payroll-related HR tasks as needed.
• Uphold strict confidentiality and data integrity always.

Requirements

• Grade 12 with Accounting and Mathematics preferred
• A recognised post-school payroll qualification
• SAGE Pastel Payroll experience is a MUST
• Minimum of 4 years’ experience in an HR administrative or payroll-related role

Technical Knowledge and Core Competencies:

• Experience with Time and Attendance software
• Familiarity with U-filing, SARS eFiling, and EasyFile
• Basic knowledge of accounting principles
• Experience working with the NBCRFLI Bargaining Council
• Administration experience with Discovery Medical Aid and Discovery Pension/Provident Funds
• Solid understanding of payroll policies, procedures, and compliance requirements
• Proficient in Microsoft Office Suite, particularly Excel

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Job Description

• A growing financial compliance and advisory practice is seeking a reliable, detail-oriented Office Coordinator to join their team. This is a permanent, full-time, office-based role (08h00 to 17h00, Monday to Friday) with some flexibility offered around lunch hours.  
• The practice helps small, medium, and micro businesses build stronger, more effective operations through tailored financial, accounting, and tax solutions. This role will play a key role in supporting management, maintaining smooth office operations, managing workflows and reporting, and contributing to a culture of trust, quality, and client-focused service.

Responsibilities
CEO assistance and Communication

• Manage CEO’s diary, inbox and Travel 
• Personal assistant to CEO 
• Manage WhatsApp line
• Manage Telephones
• Manage Microsoft Teams and Planner for the team  

Office management

• General office tasks
• Stationery / Groceries
• Lunches / Office Events  

Database management

• Manage all inputs and amendments to the database
• Generate reports for all staff monthly on workload
• Organize client files, for existing and new clients
• Check and approve documents as required by the team
• Ensuring all documentation is accurately and securely stored
• Onboarding and offboarding for clients   

Task management

• Manage all workflows and task creation
• Allocate tasks to team members
• Oversee team members' task accuracy
• Generate reports for management daily, weekly and monthly

Requirements

• Grade 12 required. 
• 5+ years’ experience in administration or finance support.
• Strong organisational and time-management skills.
• Exceptional attention to detail and accuracy.
• Professional, client-focused, and service-oriented demeanour.
• Proficient in Microsoft Office (Outlook, Word, Excel, Teams and Planner).
• Reliable, trustworthy, and able to handle confidential information.
• Self-motivated, adaptable, and able to work independently and collaboratively.

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Job Description

• A well-established food manufacturing company, specialising in providing top-tier services to the hospitality and catering sector, is seeking a dynamic, motivated individual to join their team as a Sales Coordinator reporting to the Sales Manager. This permanent opportunity offers micro-flexible working hours, working on-site and field-based (own transport required) with general operating hours from 8am to 5pm. Operating in a non-traditional sales environment, the position offers rare and structured mentorship from highly experienced industry professionals, focusing entirely on exceptional service delivery and client retention rather than aggressive sales targets. 

Key Responsibilities:

• Comprehensive Sales Cycle Mastery: Develop a deep, practical understanding of the organisation's end-to-end sales workflow, including order processing, invoicing mechanisms, and long-term client retention strategies. 
• Client Relationship Management: Shadow the Sales Manager during initial field visits, transitioning into independently representing the organisation at formal and informal client meetings to sustain high-touch service standards. 
• Market Prospecting & Development: Identify and map out commercial opportunities within targeted hospitality segments, specifically engaging with hotels, coffee shop chains, and office catering entities. 
• Administrative Enablement: Deliver dedicated administrative support to the Sales Manager to optimise daily operational workflows and maintain accurate client communication records. 
• Cross-Functional Collaboration: Partner actively with the internal telesales and account management teams to align client-facing activities with daily volume and delivery goals. 

Requirements

• Qualification: Matric / Grade 12 / relevant certificate
• Fluent in English
• At least 2 years experience working in an office environment.
• Experience & Intent: A definitive desire to build a long-term career in client management and sales development, backed by an organised approach to handling multiple concurrent tasks.
• Communication & Presence: Exceptional verbal and written communication skills, with the ability to converse professionally and build trust with diverse client stakeholders.
• Mentorship Readiness: A highly coach-able mindset with a positive attitude, fully open to receiving structured guidance, training, and constructive feedback from long-tenured managers.
• Autonomy & Trust: Demonstrated ability to work independently and exercise sound judgment when representing the brand externally.
• Mobility: A valid driver's licence and reliable personal transport are essential to facilitate regular travel to various client locations.
• Software: Microsoft Office Suite: Foundational proficiency in Outlook, Word, and Excel ; CRM (client database)

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Job Description

• This is a remote position.
• Operating at the critical intersection of transaction coordination, corporate administration, and project management, this high-responsibility role anchors the operational flow of a boutique cross-border investment and company-building firm. Operating on a flexible full-time or part-time basis, the position acts as the primary execution engine driving capital market deals, multi-jurisdictional documentation pipelines, and external advisor networks.
• The core mandate is conversion: transforming fragmented communication, scattered legal drafts, and complex diligence requests into meticulously indexed trackers, actionable summaries, and reliable operational follow-through. Interfacing directly with top-tier outside counsel, investment bankers, auditors, and regulatory compliance desks across the U.S., Asia, Europe, and Africa, the successful candidate ensures nothing slips through the cracks across highly sensitive, moving public-market transactions.

Key Responsibilities

• Transaction & Document Architecture: Maintain and audit closing checklists, transaction trackers, virtual data-room indexes, and redline status tables while chasing outstanding engagement letters, board materials, and corporate records intelligently.
• Capital Markets & Banking Coordination: Compile, assemble, and track complex brokerage deposit packages, account-opening files, and ongoing KYC refreshes, directly following up with transfer agents and banking compliance desks on share issuances, DRS/DWAC movements, and restricted-to-free transfers.
• Executive Operational Translation: Convert unorganized, rapid instructions from email, calls, and messaging applications into structured, weekly action summaries and prioritized task lists.
• Multi-Time-Zone Coordination: Manage executive calendars, schedule board alignments, and coordinate stakeholder communications seamlessly across international time zones.
• Corporate Communication & Records: Draft professional, high-level business emails, meeting agendas, comprehensive minutes, and executive summaries while maintaining version and identifier controls over corporate records.
• Information Security Governance: Enforce strict confidentiality standards, processing shareholder personal data, beneficial-ownership information, and sensitive deal terms exclusively within approved systems without storing unauthorized local copies.

Requirements

• Professional Track Record: 5+ years of dedicated experience within a transaction support, paralegal, law-firm support, corporate services, investment banking operations, or structured family-office/executive support environment.
• Stakeholder Fluency: Demonstrated history of working directly alongside lawyers, corporate finance teams, or C-suite executives.
• Elite Written English: Exceptional written capabilities characterized by the capacity to summarize highly complex financial or legal discussions into clear, bite-sized action items.
• Data Rigour: Meticulous attention to detail regarding specific entity names, numerical dates, document versions, and transactional deadlines.
• Ambiguity Tolerance: Proven capacity to work autonomously with minimal supervision, remaining highly organized amidst shifting corporate priorities and fluid deal flows.

Desirable Requirements

• Familiarity with U.S. public companies, SEC filings, reverse mergers, private placements, or general capital markets.
• Direct exposure to the biotechnology, life sciences, or artificial intelligence drug discovery sectors.
• Hands-on experience coordinating with Investor Relations (IR) firms, transfer agents, or corporate secretarial providers.

Required Software Skills

• Google Workspace (Advanced Google Drive file structures, Docs, Sheets, Gmail, Calendar)
• Microsoft Excel (Data tracking and matrix building)
• DocuSign (Nice to have)
• Notion & Airtable (Nice to have)
• Generative AI Tools (For document summarization and drafting - Nice to have)

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Job Description

• This is a remote position.
• Operating within an established international public affairs and public relations consultancy, this remote role provides high-level administrative and strategic support directly to the Managing Director, for 10 hours per week. The position is essential for streamlining executive engagements, optimizing day-to-day operations, and maintaining seamless communication with high-profile external stakeholders, including politicians and media figures. It offers an excellent opportunity for a proactive professional to manage critical administrative workflows within a high-output, reputation-driven environment.

Key Responsibilities

• Executive & Diary Management: Provide comprehensive, proactive support to the Managing Director by managing a complex diary, scheduling meetings, making travel arrangements, and prioritizing incoming calls and requests.
• Inbox & Correspondence Control: Monitor company emails, screen communications, and handle sensitive or confidential information with the utmost discretion and professional judgment.
• Stakeholder Liaison: Serve as a key point of contact to coordinate interactions and build professional relationships with senior clients, politicians, public officials, representative bodies, and media contacts.
• Office & System Administration: Maintain and update secure internal filing systems, contact databases, and stakeholder records to ensure data integrity and audit readiness.
• Operational Coordination: Organize and coordinate internal team meetings, assist with executive workshops, track meeting action items to ensure rapid resolution, and support client-facing meetings and logistics.
• Financial & Supplier Support: Manage executive expense processing, coordinate with external suppliers, and assist with basic operational compliance workflows.

Requirements

• Proven experience as an Executive Assistant, Professional Assistant, or Personal Assistant supporting senior leadership or executive-level directors.
• Demonstrated history of handling highly confidential correspondence, governance processes, and sensitive information with strict discretion.
• Strong experience in stakeholder liaison, with the confidence and emotional intelligence to engage with high-profile individuals and public figures.
• Exceptional organizational and time-management skills, with a proven ability to manage multiple priorities under pressure and meet tight deadlines.
• Outstanding written and verbal communication abilities, with strong attention to detail and proofreading capabilities.

Preferred Qualifications

• Previous experience operating within a corporate, public sector, regulated environment, or professional services consultancy.

Required Software Skills

• Microsoft Office Suite (Advanced Word, Excel, PowerPoint, Outlook)
• Microsoft SharePoint & Microsoft Planner
• Experience with CRM, stakeholder database tools, or specialized project management systems is advantageous.

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Job Description

• Providing critical support within a regional construction environment, this full-time position drives operational efficiency through a dual focus on project coordination and essential office administration. The role is designed for a structured professional capable of managing multi-scale project workflows while maintaining the everyday administrative rhythm of a busy office.
• Operating from the office in the Paarl region, the position offers flexible working hours to balance high-output delivery with personal flexibility. The successful candidate will ensure seamless daily operations, functioning as a central point of contact and managing workflow logistics for small to large-scale construction developments.

Key Responsibilities

• Coordinate small to large-scale construction projects to ensure seamless workflow and timeline adherence.
• Execute accurate invoicing processes to maintain healthy project cash flow and financial tracking.
• Manage central office communications, including answering telephone calls and directing inquiries professionally.
• Deliver comprehensive administrative support to the broader team to enhance overall operational excellence.

Essential Requirements

• Proven experience in project coordination, specifically handling small to large-scale projects.
• Full professional bilingual proficiency in both Afrikaans and English (written and spoken).
• Ability to work full-time on-site from the Paarl region office.

Desirable Requirements

• Experience within the construction or built environment sector (Assumption).

Preferred Software Skills

• Xero

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Job Description

• Positioned within an established, multi-site operational entity, this role is critical for providing comprehensive, high-level human resource support across all business units. Operating as a central custodian of employee lifecycle management, the successful candidate will ensure rigorous compliance with South African labour legislation, company policies, and organisational best practices. This permanent, full-time position demands a solution-driven professional capable of seamlessly balancing structured HR administration with proactive employee relations, recruitment coordination, and performance management support.

Key Responsibilities

• Employee & Labour Relations Management: Investigate, document, and manage internal disciplinary, grievance, incapacity, and misconduct processes, securing complete procedural and substantive fairness. Provide vital prep support for DRC, Bargaining Council, and CCMA dispute referrals while driving a productive workplace environment.
• Employee Lifecycle Administration: Maintain accurate, audit-ready physical and digital personnel files. Draft and execute legal employment contracts, policy addendums, written warnings, and corporate HR correspondence while supervising probation milestones and contract renewals.
• End-to-End Recruitment Coordination: Drive the complete talent acquisition pipeline, including drafting technical job specifications, screening candidate applications, coordinating interview panels, administering offer documentation, and running thorough background and reference checks.
• Onboarding & Induction Facilitation: Structure and facilitate comprehensive induction and onboarding processes for all new hires to ensure immediate operational integration and high retention rates.
• Payroll & Benefits Coordination: Prepare, verify, and timeously submit precise monthly payroll inputs to external providers. Oversee employee leave administration, attendance tracking, staff movements, and standard employee benefits frameworks.
• Legislative Compliance Reporting: Monitor legislative shifts and lead internal HR compliance audits against the Labour Relations Act (LRA), BCEA, Employment Equity Act (EEA), Skills Development Act (SDA), OHSA, and POPIA frameworks.
• Intern Management: Direct and oversee the corporate intern management programme, serving as the primary operational liaison with external educational institutions and Sector Education and Training Authorities (SETAs).
• Performance Management Support: Coordinate structured performance review cycles, track appraisal completion metrics across management tiers, and assist line managers with drafting and monitoring Performance Improvement Plans (PIPs).
• Training & Skills Development Coordination: Maintain organizational training matrices, coordinate employee skills initiatives, and assist with compiling mandatory Workplace Skills Plans (WSP) and Annual Training Reports (ATR) for SETA submissions.
• Transformation & Employment Equity: Support the statutory Employment Equity Committee, assist with annual EE compliance reporting, and actively monitor the execution of internal Employment Equity Plans.
• HR Analytics, Reporting & Policy Review: Compile monthly management reports tracking turnover, absenteeism, recruitment pipelines, and disciplinary metrics. Assist in creating, reviewing, and rolling out updated HR policies and procedure awareness training across the firm.

Requirements

• Advanced Diploma or Bachelor’s Degree in Human Resources, Industrial Psychology, Labour Relations, or a directly related field.
• Minimum of 2 to 3 years of proven experience operating as a functional Human Resources Generalist.
• Demonstrated, hands-on experience managing complex Labour Relations and internal disciplinary processes.
• Practical exposure to executing payroll coordination and foundational HR administration workflows.
• Solid, up-to-date technical knowledge of South African Labour Legislation, Employment Equity structures, and Skills Development administration.

Preferred Qualifications

• Prior experience navigating human resources workflows within a fast-moving, multi-site operational or retail environment.
• Proven exposure to compiling and uploading technical WSP/ATR data to relevant SETA portals.

Required Software Skills

• HRIS & Payroll Platforms (e.g., Sage 300 People, Pastel Payroll, SAP, or equivalent tools)
• Microsoft Excel (Intermediate to Advanced)
• Microsoft Office Suite (Word, Outlook, PowerPoint)
• SETA & SARS e-Filing Compliance Portals

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Job Description

• We are looking for a Head of Human Resources to lead the strategic people agenda across a commercial organisation. This executive leadership position is critical for building long-term organisational capability through a performance-driven culture, effective talent acquisition, leadership and succession development, job grading, and modern HR technology enablement. Operating as the central architect of People & Culture systems rather than a day-to-day administrator, the successful candidate will focus on long-term strategic build while collaborating closely with the Administration & Compliance function to ensure data integrity and optimal system utilisation.

Key Responsibilities

• Performance & Capability Architecture: Design and embed a comprehensive performance management system that seamlessly links job descriptions, competency models, performance metrics, and development pathways. Lead job grading, structure mapping, and role clarity across the organisation while connecting performance outcomes directly to reward, recognition, and career advancement frameworks.
• Talent Acquisition & Workforce Strategy: Formulate and implement a progressive recruitment strategy aligned to commercial scaling plans. Oversight includes designing modern employer-branding and candidate assessment practices, structured onboarding pathways, interview methodologies, and robust succession planning for high-potential future leaders.
• Leadership & Culture Transformation: Embed core organisational values and behaviours into everyday practice and coach line managers to build high-performance teams. Spearhead targeted culture programmes, engagement initiatives, recognition metrics, employee wellbeing frameworks, and developmental tracks for top internal talent and future leaders.
• HR Technology & Data Analytics: Champion the strategic utilisation of HR Simplified & GreatSoft platforms to improve visibility and decision-making. Partner with the operational compliance wing to ensure optimised adoption and process integration, and leverage advanced HR metrics and dashboards to influence executive leadership and business strategy decisions.
• People Governance & Policy Frameworks: Develop and maintain policy frameworks aligned strictly to performance, competency standards, and compliance requirements. Foster consistent policy application by uplifting manager capability and establishing system-wide clarity.
• Cross-Functional Collaboration: Partner strategically with the Administration & Compliance function—providing alignment and utilising their data inputs while they execute day-to-day operations such as payroll, employment contracts, training logistics, MIBCO compliance, and SHEQ.

Requirements

• Bachelor’s degree in Human Resources, Psychology, Organisational Development, or Business.
• Minimum of 7 to 12+ years of progressive, professional human resources experience.
• Deep experience in performance management frameworks (design and rollout), job grading, and competency modelling.
• Demonstrated capability in developing talent acquisition strategies, employer branding, and workforce planning models.
• Strong technical understanding of labour law, compliance norms, and industrial relations environments.
• Hands-on experience implementing, optimising, and driving user adoption of HR technology platforms and KPI dashboards.

Preferred Qualifications

• Postgraduate studies are preferred (such as an Honours degree, Master's in Organisational Development, or an MBA).
• Prior human resources leadership experience operating within a growth-oriented, multi-site corporate business environment.

Required Software Skills

• HR Simplified
• GreatSoft
• Advanced HRIS Software & KPI Dashboards
• Microsoft Office Suite (Word, Advanced Excel, PowerPoint, Outlook)