Office Coordinator at RecruitMyMom

Job Description

• A growing financial compliance and advisory practice is seeking a reliable, detail-oriented Office Coordinator to join their team. This is a permanent, full-time, office-based role (08h00 to 17h00, Monday to Friday) with some flexibility offered around lunch hours.  
• The practice helps small, medium, and micro businesses build stronger, more effective operations through tailored financial, accounting, and tax solutions. This role will play a key role in supporting management, maintaining smooth office operations, managing workflows and reporting, and contributing to a culture of trust, quality, and client-focused service.

Responsibilities
CEO assistance and Communication

• Manage CEO’s diary, inbox and Travel 
• Personal assistant to CEO 
• Manage WhatsApp line
• Manage Telephones
• Manage Microsoft Teams and Planner for the team  

Office management

• General office tasks
• Stationery / Groceries
• Lunches / Office Events  

Database management

• Manage all inputs and amendments to the database
• Generate reports for all staff monthly on workload
• Organize client files, for existing and new clients
• Check and approve documents as required by the team
• Ensuring all documentation is accurately and securely stored
• Onboarding and offboarding for clients   

Task management

• Manage all workflows and task creation
• Allocate tasks to team members
• Oversee team members' task accuracy
• Generate reports for management daily, weekly and monthly

Requirements

• Grade 12 required. 
• 5+ years’ experience in administration or finance support.
• Strong organisational and time-management skills.
• Exceptional attention to detail and accuracy.
• Professional, client-focused, and service-oriented demeanour.
• Proficient in Microsoft Office (Outlook, Word, Excel, Teams and Planner).
• Reliable, trustworthy, and able to handle confidential information.
• Self-motivated, adaptable, and able to work independently and collaboratively.