Personal Assistant at RecruitMyMom

Job Description

• This is a remote position.
• A dedicated Jewish community organisation is seeking a tech-savvy and highly organised Virtual Assistant to provide essential administrative and digital systems support on a part-time freelance basis. Operating fully remotely for 10 to 12 hours per week, the successful independent contractor will collaborate with executive leadership to streamline administrative workflows, maintain data integrity, and support community outreach initiatives. This position is ideal for an agile, self-disciplined professional who excels at digital multi-tasking, managing cloud-based workspaces, and maintaining an impactful online presence through efficient website management.
• The successful candidate will be expected to respect and uphold the Jewish ethos, values, and workplace practices of the organisation.

Key Responsibilities

• Executive Administration: Support leadership with managing digital communications, email tracking, diary scheduling, and organizing documentation.
• Website Management: Update web content, publish blogs, and ensure the organisation's public platform remains current and visually engaging using Wix.
• Cloud Collaboration & Data Control: Organize and maintain internal filing systems, shared documents, and trackers within Google Workspace (Drive, Docs, Sheets, and Forms).
• CRM Database Administration: Assist with timely data entry, logging stakeholder interactions, and extracting standard operational reports using the Salesforce CRM database.
• Digital Communications: Implement elements of the organisation's communication plan by scheduling updates across active social media channels and distributing digital newsletters.
• Event Coordination Support: Provide administrative tracking and preparation assistance for upcoming community programmes, including managing volunteer schedules and deploying post-event feedback surveys

Requirements

• Minimum of 1–2 years of experience in a virtual assistant, remote administrator, or digital support role—ideally within a non-profit, charity, or community trust setting.
• Strong written and verbal communication skills with an excellent, professional command of English.
• Reliable, independent remote working infrastructure, including a personal computer, stable high-speed internet, and an operational power backup solution.
• Excellent organisational capabilities with a proven ability to complete tasks accurately under minimal day-to-day supervision.
• Absolute professional discretion and a strong understanding of GDPR data privacy requirements.
• Registered (or willing to register) as self-employed and responsible for handling independent tax and insurance returns.

Preferred Qualifications

• Formal certification or diploma in Business Administration, Digital Marketing, or Information Technology.
• Prior experience working directly with non-profit organisations or charity compliance frameworks.

Required Software Skills

• Google Workspace (Advanced proficiency in Drive, Docs, Sheets, and Calendar).
• Wix (Competency in basic website editing, content updates, and page layout adjustments).
• Salesforce CRM (Familiarity with data entry and basic report generation).
• Social Media Interfaces (specifically Facebook and X/Twitter management tools).