Head: Academic Quality Management System (AQMS) at ADvTECH

The purpose of the job:

• To develop, implement and lead the institutional Academic Quality Management System (AQMS) and Quality Assurance Framework (QAF), including the optimisation of Management Information Systems (MIS) to ensure evidence-informed decision-making and institutional effectiveness. The role supports external reviews and audits, drives capacity development initiatives, and contributes to strategic projects that advance quality and institutional positioning.

Reporting to:

• The successful candidate will report to the Executive: Quality Assurance & Governance

Main Outputs and Responsibilities for this Position:

Development and Implementation of Institutional AQMS

• Lead the design, implementation and continuous improvement of the institutional AQMS
• Align AQMS components with national policy and regulatory standards
• Ensure integration of AQMS across all academic and operational domains
• Develop user guidelines and ensure accessibility of AQMS tools and documentation
• Coordinate AQMS system evaluation and refinement processes

Quality Assurance Framework and MIS Optimisation

• Define, align, and enhance the institutional Quality Assurance Framework (QAF)
• Map QA roles, responsibilities, and feedback loops across structures
• Lead the optimisation of academic Management Information Systems (MIS) for reporting and decision-making
• Collaborate with AIT and institutional planning units to ensure system integration and data reliability
• Monitor and report on QA system performance and effectiveness

Audit and Evidence Management Support

• Coordinate quality assurance processes for SERs, site visits, and audits
• Lead quality checking of evidence and reporting templates for external review
• Oversee the development of tools to support evidence preparation and traceability
• Facilitate alignment of evidence with CHE and regulatory standards
• Maintain QA registers and audit preparation schedules

Capacity Building and Quality Culture Development

• Plan and implement quality development initiatives, including Sirius courses, forums, and workshops
• Identify and respond to capacity development needs related to QA and AQMS usage
• Champion quality culture through awareness programmes and learning interventions
• Collaborate with academic units to build shared quality ownership
• Track participation and feedback to improve programme design

Institutional Performance Reporting

• Lead the compilation of institutional performance reports linked to national priorities and strategic goals
• Develop dashboards and tools to monitor performance toward institutional type
• Analyse quality indicators and translate into strategic insights
• Coordinate the submission of performance data for audits and regulatory reporting
• Contribute to executive reporting, presentations, and planning documents

Support to Strategic and Cross-Institutional Projects

• Support strategic initiatives such as international accreditations, community engagement quality reviews, and thematic reviews
• Coordinate cross-functional collaboration for quality-related strategic projects
• Contribute technical expertise to project design and implementation
• Maintain documentation and quality tracking for institutional initiatives
• Monitor alignment of projects with QA and AQMS principles

Qualification

• Minimum of an Honours Degree
• Master’s Degree Advantageous 

Experience:

• Minimum of 5 years as a Quality Assurance/Systems Management
• Minimum of 3 years of experience in a Higher Education Environment

Competencies:

• Academic Quality Systems Design
• Framework and Process Optimisation
• Institutional Performance Monitoring
• MIS and Data System Alignment
• Capacity Development Planning
• Audit and Evidence Support
• Strategic Systems Thinking
• Analytical and Process Orientation
• Communication and Influence
• Innovation and Problem Solving
• Collaboration and Coordination
• Accountability and Results Focus

Other Special Requirements:

• Occasional travel between campuses or the central office may be required. 
• May be required to work extended hours during peak academic periods.
• High tolerance for structured, process-driven work. 

Deadline:29th August,2025