Health & Safety Coordinator - JHB at PwC South Africa

LEVEL OF EDUCATION REQUIRED

• BSc/B.Tech/National Diploma/NEBOSH/SAMTRAC international in Health and Safety

WORK EXPERIENCE REQUIRED

• BSc/B.Tech: 2 years’ experience in Facilities/Construction/Manufacturing, in a similar role. 
• National Diploma/NEBOSH: 3 years’ experience in Facilities/Construction/Manufacturing, in a similar role.
• SAMTRAC International: 4 – 5 years’ experience in Facilities/Construction/Manufacturing, in a similar role.

MAIN PURPOSE OF THE JOB

• The main function of this role is to ensure the safety and well-being of all occupants within the Waterfall building by conducting risk assessments, implementing health and safety protocols, ensuring compliance with regulations, managing emergency preparedness, and coordinating with various teams to maintain a safe and efficient working environment.

PERFORMANCE GOALS (WHAT)

Risk Assessment and Hazard Identification:

• Assist in conducting regular risk assessments and hazard identification across the Waterfall building.
• Assist in developing and implementing corrective actions for identified risks.
• Assist in ensuring that all identified hazards are documented, monitored, and resolved promptly.
• Regular inspections internal and external to the outside the building.
• Inspections and corrective measures done immediately on where errors are noticed.

 Health and Safety Training:

• Assist in designing and delivering health and safety training programs for employees, contractors, and visitors.
• Assist in ensuring that all employees, including fire marshals and first aiders, are adequately trained and certified.
• Assist in coordinating regular refresher training sessions and keeping training records up to date.
• Constantly engaging with the trained Fire Marshals in all floors of the building.
• Checking all the certificates that are about to expire and prepare and arrange First Aid Training.

 Compliance Monitoring:

• Assist in ensuring that the Waterfall building complies with South African OHS standards and PwC’s internal safety policies.
• Assist in regularly updating and maintaining OHS documentation, including safety files, incident reports, and audit records.
• Assist in liaising with internal auditors and external regulatory bodies during health and safety audits.
• Supervision of contractor staff on site to ensure work is done safely and SOPs are followed.

 Emergency Preparedness and Response:

• Assist in the development and implementation of emergency response plans, including evacuation procedures.
• Assist in coordinating and participating in emergency drills, ensuring that all staff are familiar with emergency protocols.
• Assist in monitoring and maintaining emergency equipment such as fire extinguishers, alarms, and first aid kits. 

Incident Management:

• Assist in investigating workplace incidents, accidents, and near misses, and ensuring that corrective actions are implemented.
• Assist in maintaining a detailed incident log and reporting all incidents to the Safety and Security Manager and relevant authorities as required.
• Assist in completing and submitting WC1.2 forms to the Department of Labour as necessary.
• Assist in incident investigation within the firm. 

Health and Hygiene Standards:

• Assist in monitoring and enforcing hygiene standards across the Waterfall premises, working closely with the cleaning and maintenance teams.
• Assist in conducting regular inspections of work areas to ensure they meet health and safety standards.
• Assist in addressing any hygiene-related complaints or issues promptly.

 Health and Safety File Management:

• Assist in maintaining and updating health and safety file records, ensuring all documentation is accurate and compliant.
• Assist in performing spot checks on service providers while they are working on-site to ensure adherence to safety protocols.
• Assist the security teams to safeguard the premises and always keep all employees and clients safe.

 Onboarding of Sub-Contractor Staff:

• Assist in managing the onboarding process for new sub-contractor staff (e.g., cleaners, catering teams), ensuring they are integrated into PwC’s operations with a clear understanding of health and safety protocols.
• Assist in providing necessary health and safety briefings and training to sub-contractor staff.

 Quarterly Health and Safety Meetings:

• Assist in organizing and maintaining quarterly health and safety meetings, ensuring that all stakeholders are informed and engaged in continuous improvement of safety standards.
• Taking minutes of meetings for quarterly health and safety committee meetings, and any other health and safety meetings as required by the health and safety manager.

 General:

• Work and contribute as part of the infrastructure (Facilities) Management team.
• Support other teams in case of absent teammates.
• Drive and assist with environmental sustainability.

INPUT (HOW)

• Conduct regular inspections both inside and outside the building.
• Engage constantly with trained Fire Marshals on all floors.
• Check certificates for expiration and arrange First Aid Training.
• Monitor and check escape routes daily.
• Implement immediate corrective measures when errors are noticed.
• Keep security registers safe and assist security officers.
• Interact with security officers at all entry points.
• Assist in incident investigations and safeguard premises.
• Ensure contractors complete their services on time and monitor security-related equipment.
• Liaise with Finance, Senior Office, Archives, and Maintenance managers.

OUTCOME / EVIDENCE OF COMPETENCE (MEASURABLE)

• Risk Assessments: Documented risk assessments and hazard identification reports.
• Corrective Actions: Records of implemented corrective actions and their outcomes.
• Training Programs: Attendance records, training materials, and certification logs.
• Compliance: Up to date OHS documentation, audit records, and compliance reports.
• Emergency Preparedness: Documented emergency response plans and drill reports.
• Incident Management: Detailed incident logs, investigation reports, and WC1.2 forms.
• Hygiene Standards: Inspection reports and records of addressed hygiene issues.
• File Management: Accurate and compliant health and safety file records.
• Security Coordination: Records of interactions with security officers and incident logs.
• Onboarding: Documentation of onboarding processes and training records for sub-contractors.
• Meetings: Minutes and action items from quarterly health and safety meetings.