HR Administrator at Rainbow Chicken

Talent Management

• Provide all recruitment administration support for A and B appointments.
• Ensure all reference and criminal record checks are carried out fully and in a timely manner and entry medicals completed 
• Announce new appointments 
• Manage the new joiner process from offer letter through to joining instructions and induction

Employee Administration

• Provide HR support and advice to employees and line managers, explaining policies and procedures in a timely and effective manner.
• Handle maternity, paternity, adoption and parental leave processes and queries.
• Assist with health, safety and IOD processes and queries
• Enter data into the HR system so that accurate records are maintained.
• Provide data for and prepare management information reports.
• Liaise with payroll on payroll issues
• Process medical aid / fund entries and withdrawals.
• Process death and disability claims
• Maintain the personnel filing system and safeguard the files and documentation.
• Distribute/disseminate policies and convey related communication.
• Administer employee/study loan and bursary documentation.
• Answer all channelled HR administration-related queries from employees and managers in the business and ensure their resolution in accordance with service standards.
• Ensure all relevant HR data systems are accurate and current

IR / ER Processes

• Provide support in investigations for disciplinary and grievance procedures.
• Capture disciplinary records into SAP
• Arrange hearings and manage exit processes (withdrawal documents; workflows; exit interviews; exit medicals)

​General

• Co-ordinate and schedule bookings (hearings, meetings, functions, training)
• Compiling, consolidation and ordering of stock 
• Complete buying request process (Quotes, BR’s, Workflows; Orders, Follow-up)
• Co-ordinate mail to farms
• Taking minutes at hearings and meetings
• Maintain electronic and physical filing system
• Implemented and maintained archive
• Complete day to day workflows 
• Reception duties
• Maintain clean, organised and well-functioning office environment​
• Assist in HR related activities as and when required

Minimum Requirements

• National Diploma in Human Resource management
• Valid code EB drivers' license
• 1-2 years administrative experience
• Fluent in English (Read; Speak; Write)
• Intermediate level Microsoft Office
• SAP knowledge

Competencies

• Able to interpret verbal information
• Attention to detail
• Change management
• Showing resilience
• Collaboration
• Service orientation
• Communicating information 
• Influencing others
• Attention to detail
• Following procedure
• Planning and Organising
• Applying technology