HR Compliance and Payroll Coordinator at Coloplast

The Human Resource Compliance and Payroll Coordinator will play a key role in the Business Support team reporting to the Finance Manager by providing support and coordination for a variety of HR Compliance processes and programmes. In this Human Resource (“HR”) service delivery role, the professional will be responsible for areas such as Payroll administration, BBBEE compliance, Employee Tax compliance (UIF/PAYE/SDL) and other HR related support tasks.

Major Areas of Accountability (not limited to)

Payroll

• Process payroll as per data received from People & Culture (P&C) Specialist within agreed timeframes for submission to Finance Manager/People and Culture Specialist
• Ensure monthly earnings, deductions and company contributions are accurate and reconcile to supporting documents
• Maintain monthly payroll input data soft copies on access-controlled payroll server
• Upload salary payment file to SharePoint for approval
• Issue pay-slips to employees monthly
• Prepare monthly EMP201 submissions for review by Finance Manager/People and Culture Specialist
• Prepare and submit EMP501 reports
• Prepare IRP5 submissions
• Prepare UIF submissions for Finance Manager/People and Culture Specialist approval
• Ensure Medical Aid and Provident Fund Providers and any other relevant service provider are updated with any staff changes timeously
• Prepare any additional UIF forms required such as UI19 and UI2.1 Forms
• Maintain Leave Application System

HR- Compliance

• Responsible for all administrative processes related to the gathering of information required for the annual BBBEE certificate renewal
• Plan, organise and coordinate requirements for BEE certificate renewal with appointed service provider to ensure that BEE certificate is renewed before expiration date
• Ensure Employment Equity compliance
• Employment Equity report submissions
• Prepare Skills Development (WSP/ATR) Submissions
• Prepare Workman’s Compensation Submissions
• Ensure training registers are completed and filed
• Ensure procedures relating to Health and Safety are being practiced and adhered to, including Injuries on duty and Workmen’s compensation
• Support the maintenance of employee contracts, personal files and records in hard and soft copy
• Support the processing of transactions and maintain the company’s HR Software to ensure effective management of employee data, leave management
• Serve as backup for the People and Culture specialist
• Ensure all statutory deadlines are met

Essential Qualifications

• Bachelor’s Degree in HR or Related field
• 3+ years of Human Resources experience preferred
• Previous Payroll Processing and BBBEE knowledge
• Proficient in Microsoft Office applications including Word, Excel and PowerPoint.
• Demonstrate effective time management skills, administrative capabilities and effective written and oral communication capabilities
• Working knowledge of common human resources and payroll practices

Required Knowledge, Skills and Abilities

• Personifies Coloplast Mission, Vision and Values
• Strong detail orientation with a high degree of accuracy and sense of urgency
• Ability to organize and prioritize job tasks in a deadline driven environment
• Demonstrate a high degree of integrity and ability to work with confidential information with absolute discretion
• Provide support and perform other duties as assigned
• Proactive mindset with a view towards issue identification and solution driven
• Ability to work with numerical data
• Exceptional listening skills
• Comfortable in a “hands on” environment
• Proven ability to improve processes and system efficiencies  

The job information contained herein will apply to the candidate successful in being hired for the position.