HR, HSE & Contracts Administrator at First Technology

Job Purpose

• To deliver effective HR operational support, ensure Health & Safety (HSE) compliance, and provide accurate Contract Lifecycle Management (CLM) system administration, ensuring data integrity, legal compliance, and efficient people and contract processes across the organisation.

Key Responsibilities: 
Human Resources (HR Officer Function)

• Administer HR processes across the employee lifecycle (onboarding, changes, transfers, exits).
• Prepare employment contracts, addenda, and standard HR documentation.
• Maintain accurate and up-to-date employee records in line with POPIA and internal governance.
• Support recruitment administration, including offers, contracts, onboarding documentation, and system capture.
• Administer HR data inputs relating to leave, absences, and employee changes for payroll support.
• Act as a first-line HR support point for employees and line managers.
• Ensure compliance with BCEA, LRA, employment contracts, and internal HR policies.
• Assist with internal HR reporting and audits as required.

Health & Safety (HSE Function)

• Coordinate and administer occupational Health, Safety & Environmental (HSE) requirements.
• Maintain HSE documentation including incident registers, induction records, training registers, medicals, and compliance files.
• Coordinate HSE inductions for employees and contractors.
• Assist in the implementation and communication of HSE policies and procedures.
• Support internal and external HSE audits, inspections, and compliance reporting.
• Track HSE incidents, corrective actions, and ensure follow-through and closure.
• Liaise with service providers and management on health and safety matters.
• (This role provides HSE coordination and compliance support, not Safety Management.)

Contract Lifecycle Management (CLM Function)

• Capture, maintain, and manage employment contracts and HR-related agreements within the CLM system.
• Ensure accurate contract version control, approvals, renewals, and audit trails.
• Monitor contract expiry dates, including fixed-term contracts, and trigger renewal or termination processes.
• Ensure alignment between signed contracts and system records.
• Generate CLM reports and compliance data for HR, Legal, Finance, and Management.
• Maintain high levels of data accuracy, confidentiality, and system integrity.
• Support internal and external audits by ensuring all contract records are current and compliant.