HR Officer - Durban at Safal Steel

Recruitment

• Guide and advise hiring managers on job definition and analysis, recruitment strategies, selection process and job offers
• Lead recruitment processes including conducting thorough screening of applicants, interviewing of candidates and recommending short-list of 3 top candidates to hiring managers
• Ensure that all employee positions have up-to-date position descriptions, and that all employees are provided same
• Coordinate the advertisement of new positions and ensure that hiring that takes place is aligned to the Employment Equity Plan. 
• Perform all administrative functions linked to recruitment
• Ensure a recruitment status and tracking report is kept up to date
• Co-ordinate the Onboarding/Induction process for all new employees

Payroll Administration

• Perform payroll administrative functions such as gathering payroll input, verifying VIP payroll reports and finalising payroll
• Coordinate timesheet completion process for all employees and check monthly payroll information to ensure accuracy of basic personnel data before payroll is finalised
• Partake in undertaking salary reviews

Employee Relations

• Advise and support Line Managers on disciplinary procedures as per the Company Disciplinary Code
• Assist and give advice on the interpretation, application and implementation of applicable labour legislation.
• In close communication and collaboration with Head of Human Resources South Africa, deal with employee grievances and IR issues
• Compile ER Reports monthly to determine trends
• Stay abreast with developments and changes pertaining to ER best practice, labour legislation.
• Continuous report back to the Head of Human Resources South Africa on the climate within the workplace
• Represent company at CCMA and Bargaining Council dispute proceedings
• Daily interaction with store employees

Employee Performance Management

• Follow up on administrative formalities linked to the completion of a probationary period for all new employees
• Monitor and track due dates for execution and completion of performance appraisals, and alert the business to any challenges or discrepancies in this regard
• Ensure that recommendations for merit increases, salary increments, promotions, reclassifications, demotions, etc. are captured in a timely manner, and are made in accordance with established policies and procedures
• Assist in supporting all line managers through training and all necessary support in implementing Performance Management

Exit Management

• Coordinate and assist in scheduling and conducting employee exit interviews
• Ensure all administration and execution is administered with all facets of employees separation
• Ensure that all company assets are returned and check lists completed and signed off
• Compile quarterly reports and statistics on resignations

Learning, Training and Development

• Co-ordinate, compile and submit the annual Workplace Skills Plan and Annual Training Report in line with SETA requirements
• Ensure Training Registers are kept and evaluations of training effectiveness
• Compile monthly Training Report
• Compile and keep up to date a Skills Matrix for all positions
• Record and keep up to date all documents and certificates in the HR filing system as well as on Sage 300

Employment Equity

• Ensure the equitable representation of suitably qualified employees from designated groups in occupational categories and levels within the Company and according to the Employment Equity Plan
• Work in collaboration with the Head of Human Resources South Africa to retain and develop employees from designated groups
• Work in collaboration with the Head of Human Resources South Africa to implement appropriate training plans and measures to develop employees from designated groups

Administrative Activities

• Prepare and Compile monthly HR Reports
• Maintain and update employee files and Sage 300 with regards to salary and allocated benefits and allowances, transfers, promotions, completion of probation, termination of service etc.
• Support the implementation of all HR strategic goals

NOTE: This position description is not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of the organiza

Requirements
Excellent interpersonal skills & communication skills;

• Excellent planning and organizing skills.
• Attention to detail.
• Pro-active approach
• Deadline driven and reliable.
• Excellent influencing ability
• General knowledge of industry practices, techniques and standards
• Solution-orientated – solves a variety of problems with a moderate level of scope and complexity, referring to policies and procedures for guidance.
• Analytical – draws conclusions from and interprets data, identifies inconsistencies in data or results.
• Ability to collaborate and excellent relationship building skills.
• Works well under general supervision Works well with the HR Team and Business to solve problems and drive HR delivery.
• Excellent administration skills
• Must be able to work independently and within a Team.
• Full understanding of all HR functions and best practices.
• A recognised formal Degree or Diploma in Human Resources or Equivalent
• A minimum of 5 year HR generalist experience