HR Officer: Employee Relations and Shared Services at Senwes

Responsible for Employee Relations functions

• Facilitate and chair disciplinary inquiries and grievance procedures and act as a Human Resources representative.

Employee Records Management

• Ensure accurate and up-to-date employee records, including personal details, contracts, and performance evaluations.
• Generate and distribute regular reports on HR metrics and analytics.
• Manage and secure confidential employee information.

Onboarding Facilitation

• Facilitate the onboarding process for new hires, including paperwork completion and orientation.
• Coordinate with various departments to ensure a seamless integration of new employees into the agricultural work environment.
• Provide support and guidance to new employees during the initial phases of their employment.

Routine HR Enquiries

• Act as the first point of contact for routine HR inquiries from employees related to HR policies, procedures, and benefits.
• Escalate complex issues to HR Officers or Managers as needed.

Administrative Tasks

• Perform routine administrative tasks such as filing, scanning, copying to ensure smooth operations within the HR Shared Services division.
• Support compliance efforts by ensuring HR practices adhere to relevant laws, regulations, and internal policies.

Document Control

• Assist in the preparation, distribution, and filing of HR documentation.
• Maintain and update HR documents, including policies, manuals, and standard operating procedures.
• Accurately maintain and update employee records ensuring all information is current and compliant on the SAGE system.
• Ensure the accessibility and version control of HR documents for internal use.

Payroll Data processing

• Process all the companies' appointments for permanent and temporary employees.
• Links position codes and packages of employees.
• Ensure that all payroll transactions are processed accurately and on time before close-off.

Control SAGE Data entries

• Control data entries on SAGE to maintain accuracy and compliance.
• Assist with the day-to-day functions of the Shared Services Manager, including onboarding, when needed.

Requirements

• Qualifications: Relevant B-Degree in Human Resources or Industrial Relations.
• Requirements: 2 – 3 years’ related experience.