HR Officer - Midrand at IIE MSA and IIE Varsity College

Duties and Responsibilities:

• The HR Officer is responsible for all the National office Human Resource (HR) administration which includes Talent Acquisition, HR advisory support, IR and Disciplinary, Performance Management ,Talent Management Administration support, Employee event co-ordination functions, as well as the processing and tracking of various HR functions across all sites such as retention surveys etc.

Talent Acquisition

• Reviews the approved Authority to Recruit (ATR) notifications and commences the recruitment support process.
• Conducts the hiring plan discussion with the relevant Hiring Managers.
• Advertises approved vacancies both internally and externally.
• Compiling the P41 for advertising purposes and submission to ADvTECH Head Office
• Disseminates job specs to recruitment agencies and briefs them accordingly, arranges interviews and acts as a point of contact for the receipt of applications and provides candidate feedback.
• Reviews all applications in line with the job requirements and creates the initial shortlist for each vacancy.
• Provides the Hiring Managers with a list of the shortlisted candidates.
• Conducts telephonic interviews , preliminary face-to-face interviews , arranges interviews with Hiring Managers, ensuring that the interview matrix is followed for the National Office
• Setting up of Psychometric Assessments and providing assessment feedback , flagging any concerns with the Line Manager.
• Setting up of Video Interviews.
• Conducts all screening checks (e.g. MIE, Personality Profiles and candidate references etc.).
• Compiling ATA support documentation for the National Office
• Provides candidates with interview feedback.
• Checking ATA support documents for Campus HRO’s and providing feedback .
• Handles all queries throughout the recruitment process and provides timeous feedback.
• Disqualifies unsuitable candidates and sends out regret emails.
• Manages all candidates through the recruitment and selection process, ensuring a high level of candidate care.
• Prepares contracts for new employees after the ATA (Authority to Appoint) or OF has been approved.
• Supports, guides, coaches and mentors the campus HR Officers on all recruitment related requirements.
• Adheres to the provisions of the Protection of Personal Information Act (PoPIA) in all matters relating to recruitment/talent acquisition for the National office.
• Updating and maintaining Recruitment Trackers
• Builds a proactive talent pipeline to fill immediate and future vacancies.
• Preparation and drafting of ATA, ATR and OF documents.

Employee Relations

• Supports the HR Manager with any administrative needs relating to the ER functions for the National office.
• Ensures that all documentation relating to disciplinary or performance matters is stored in line with audit/company requirements and the Protection of Personal Information Act (PoPIA).

Performance Management

• Ensures that all National office Performance Reviews are conducted in line with the company issued timeframes and that these reviews are saved in the required system/format/folders and uploaded as per company requirements.
• Sets reminders to follow up on the probation review documents for new staff after each 30 day milestone has passed and checks that the forms have been completed to standard and flags any concerns or action items with HR Manager.
• Reviews each probation review to check that it has been fully completed, all queries are dealt with, they have been signed by the employee and line manager and that any concerns are highlighted and addressed.
• Conducts recruitment, performance review and probation review training for all new managers joining the National office.
• Sends out calendar reminders to Site HR regarding probation review due dates and follows up to ensure that the reviews are received timeously.
• Review and escalate all probations reviews received from National and ensures that all requirements are met, or raises any issues with HR manager for resolution.
• Tracks extensions for probation reviews across all campuses and ensures that the final probation reviews are received on the extension deadline.

Training and Development

• Supports the Training Manager with any training logistics or administrative requirements for the National office.
• Co-ordinates and prepares all logistics for the National office employee/HR related events such as wellness days, employee appreciation days, long service celebrations, employee training on site, orientations etc.
• Partners with the Training Manager in assessing and gathering all information related to the training and development needs for the National office and putting plans in place to meet these needs accordingly.
• Assists National office employees with online study assistance applications on the BTATS system and supports the Training Manager in ensuring that each application meets the policy requirements.
• Adheres to the provisions of the Protection of Personal Information Act (PoPIA) in all matters relating to training and development support for the National office.

Talent Management

• Ensures that all National office Talent Reviews are conducted in line with the company issued timeframes and support the HR Manager in preparing Talent Reviews and ensures all documentation are saved in the required system/format/folders as per company requirements.
• Communicates important HR notices/news/announcements to the National office.
• Collaborates with and supports the other National HR team members with various HR related projects.
• Processes/responds to all confirmation of employment requests in line with company policy and the provisions of the Protection of Personal Information Act.
• Updates the Staff list and Birthday trackers monthly.
• Arranges long service certificates for all campus and National staff.
• Reviews the exit interview surveys and informs the HR Manager of any notable issues or areas of concern.
• Complies with The Protection of Personal Information Act (POPIA) legislation relevant to the role.
• Participate in national projects as required by the HR Senior Management Team. 

HR Information/ Reporting

• Collate and consolidate HR information and/or statistics from campuses for reporting purposes and ensures submissions are timeous
• Liaise with campuses to gather EE information for consolidation and submission
• Compile EE information for Divisional reporting purposes
• Review standard reports and recommend templates and formats in line with best practice

Competencies Required:

Skill: 

• Advanced communication (written and verbal)/interpersonal
• Advanced administrative & organisational
• Ability to multitask, prioritise and handle pressure
• Time management
• Computer and system proficiency

Behavioural Attribute :

• High level of accuracy and attention to detail
• Confidentiality
• Ethical/high level integrity
• Best suited to a proactive and service orientated person
• Patience
• Resilience
• Motivated and results driven

Minimum Education Requirements:

• Minimum of a Relevant HR related or Business Degree or Diploma.
• Degree (NQF Level 7) in Human Resources or related field will be advantageous

Minimum Work Experience Requirements:

• Minimum of 2 years Recruitment and HR Generalist Experience
• Bulk Recruitment experience , experience with working with senior managers and IR Experience in the Higher Education Industry would be ideal.