Human Capital Administrator at ATNS

Job description

•  HC Governance and Administrative Support - Perform confidential administrative duties including, but not limited to, drafting letters related to employment, memorandums, and related correspondence; Provide administrative support to Human Capital management as and when required; Maintain and safeguard electronic and physical filing systems for fast retrieval of required data and information. and in compliance with relevant governance standards and data protection requirements; Prepare the stationery orders and control the distribution of stationery within the department; Coordinate and book travel and accommodation for Human Capital management, bursars and graduates as and when required; Coordinate multiple diaries and book meetings, workshops, and conferences for the department, and arrange refreshments when required; Book departmental meetings and prepare professional meeting packs, agendas and any other documents required for the meeting; Record, distribute and maintain accurate minutes of meetings; Follow up on the action items and matters arising from previous meetings; Ensure that documents are typed accurately and are professionally prepared; Support audit processes by collating required documentation from the various Human Capital units; Generate relevant reports demonstrating the required understanding of what’s required.
• Financial and Procurement Administration  - Liaise with Finance and various service providers regarding invoices, statements of accounts and related queries to facilitate timeous payment of suppliers; Confirm with the end-user if the services have been rendered and ensure the supplier invoice is signed by the relevant head of department; Accurately capture the purchase requisitions, purchase orders and upload the signed supplier invoice to ensure that all suppliers are paid timeously; Administer the petty cash requests, prepare a recon and submit to finance; Track administrative budget utilisation and flag variances to Human Capital management; Maintain accurate financial records and supporting documentation.
• Recruitment and Human Capital Project Support  - Coordinate recruitment and selection logistics including candidate vetting, interview scheduling, interview packs, reference checks and basic communication with candidates; Assist the Human Capital Business Partner team in maintaining recruitment records and tracking reports; Provide administrative support for Human Capital projects, including bursary programmes, graduate in training and other talent interventions; Ensure project-related documentation is accurate and securely maintained.
•  Stakeholder Relationship and Engagement - Liaise and interface with relevant internal and external stakeholders such as suppliers, internal support departments, and staff as required; Convey information accurately and competently whilst maintaining the required level of confidentiality and discretion; Always maintain effective communication channels to keep Human Capital management informed of important issues; Serve as a first point of contact for Human Capital-related enquiries; Foster and sustain sound working relationships with internal and external stakeholders.

Minimum requirements

Minimum Formal Qualifications:

• Grade 12
• National Diploma in HR Management / Organisational Psychology or related field is required
• Bachelor’s Degree in HR Management / Organisational Psychology or related field will be advantageous

Minimum Years of Experience:

• A minimum of 3 years progressive Human Capital related administration experience