Human Capital Clerk at Aspen Pharma Group

Overview

•  Accountable for the operational administration and coordination of compensation and benefits

Responsibilities
Benefits & compensation

•  Administer exit forms for senior compensation (shares and incentives)
•  Administer the Salary Increase Process, in collaboration with Finance
•  Administer the Provident Fund, Medical aid, Funeral Schemes, Loans (Educational, Study and Emergency) and acting allowance for employees
•  Coordinate benefit road shows onsite with relevant external stakeholders
•  Assist with administering the recognition awards programme

Plan & process

•  Provide recommendations to management on improvement in administrative processes related to areas of responsibility
•  Stay up to date on developments, trends, legislation and regulations

Reporting & record keeping

•  Coordinate and consolidate the gathering of information for reporting
•  Compile detailed reports for submission to internal stakeholders and management
•  Analyse consolidated data in own area of responsibility and provide recommendations to line manager
•  Monitor and control data integrity in all databases in area of responsibility
•  Ensure the storage of employee records on the filing systems are accurate.
•  Maintain and update employee records and systems as required

Stakeholder relations

•  Communicate with external service providers to achieve work objectives and to maintain relationships
•  Communicate with employees and management, to assist and convey information
• General office support/ Administrative support
•  Provide and coordinate systematic and dependable support services
•  Oversee employee day to day queries through HR Helpdesk system
•  Administer monthly data input (onboarding, off boarding, benefit changes, internal movement)
•  Administer contract of employment offers for HRBP’s
•  Oversee audit requests from regulatory bodies and internal requests

Requirements
Background/experience

•  5 years’ experience in a HR administration/compensation and benefits role or similar field
•  Minimum of a 2 Year Diploma in Administration/Compensation and Benefits or similar
•  Computer literate – MS Office package at intermediate level

Specific job skills

•  Broad working knowledge and understanding compensation and benefits concepts, terminology and the interrelatedness of these within Human Resource Practises
•  Knowledge and experience in payroll systems

Competencies

•  Information Gathering
•  Taking Action
•  Attention to detail
•  Planning and Organising

Accountability & Decision Rights

•  Ownership and leadership of advanced and highly specialised administrative, operational, customer support and computational tasks
•  Apply substantial organisational knowledge to deliver service and/ or support with sensitive, confidential information and complex administrative/ operational processes
•  Implement policies and procedures appropriate to the organisation
•  Provide team leadership or guidance to small or low-impact groups
•  Advise on and handling escalated issues from lower level employees/ contractors
•  Oversight of work of others in a major process, program, or product